Accounts Payable Specialist

Company Description

KemperSports is a leading sports, entertainment and hospitality company with a proven track record of delivering exceptional service and results. We manage and operate a broad portfolio of golf courses, private clubs, sports complexes, and destination resorts across the country.

Position Summary:

The Accounts Payable Specialist is responsible for accurately reviewing and processing invoices and expense reports related to the Support Office, KSL, and other assigned properties. This position ensures proper approval, compliance with company policies, and correct coding for all Support Office expenses. Additional responsibilities include entering invoice vouchers into the accounting system, issuing timely payments, processing manual checks, reconciling vendor statements, assisting with 1099 preparation, responding to inquiries from vendors and staff, and creating and maintaining vendor records. The role will also support the company’s transition to Bill.com and may assist with implementation activities.

Essential Duties and Responsibilities:

• Reviewing all invoices for proper approval and coding to be processed for payment.
• Direct communication with on and off-site employees regarding any problems with invoices and responding to questions in a timely manner.
• Communicate directly with on-site and off-site employees regarding invoice issues and respond to inquiries in a timely and professional manner.
• Perform accurate General Ledger coding and ensure compliance with established approval procedures for all home office expenses.
• Enter all invoices and manual checks into the Great Plains accounting system.
• Prepare and process the weekly check run, including issuing individual checks upon request.
• Reconcile vendor statements monthly, which includes obtaining outstanding invoices and credit memos and ensuring appropriate approvals.
• Meet all accounts payable deadlines, month end close deadline (WD3), and fulfill company-specific requirements.
• Respond to invoice inquiries from vendors and field staff via phone and email, ensuring timely resolution.
• Create and maintain complete and accurate vendor files.
• Set up new vendor accounts in the accounting system following proper approval protocols.
• Assist with processing 1099s for all companies and ensure that qualifying vendor information (addresses, SSNs, etc.) is complete and accurate by year-end.
• Report accurate and timely accruals to Staff Accountants for invoices not yet received or received after the A/P close.
• Maintain adequate inventory of check printing supplies.
• Participate in the company’s transition to Bill.com as an accounts payable automation platform.
• Assist in system setup activities, including vendor onboarding, workflow development, and approval mapping.
• Support testing of system functionality, identify issues, and coordinate with internal and external teams during implementation.

Qualifications:

• College degree preferred, or High School diploma with 5 years accounts payable experience.
• Demonstrated quality written, verbal, and interpersonal communication skills.
• Ability to analyze and solve problems; efficiently handle multiple duties under pressure with minimal supervision; detail oriented and strong organizational and time management ability.
• Positive attitude, professional manner and appearance in all situations.
• Microsoft Excel and Word experience. Microsoft Great Plains experience preferred.

Classification:

Full-Time, Year-round, Non-Exempt, Hourly

KemperSports Management is an Equal Opportunity Employer