Front Desk Receptionist

JOB TITLE: Receptionist / Accounting Support

FLSA STATUS: Non-Exempt

TELECOMMUTE OPTION: N/A, Shift: Monday – Thursday 530a – 430p

REPORTS TO: Accounting Manager/HR

SUMMARY: Serves as initial contact for all callers and visitors to organization.

DUTIES AND RESPONSIBILITIES:

• Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee or voicemail.
• Clears overnight messages each morning and delivers to appropriate employees.
• Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
• Responds to visitors, clients, and employees in a courteous and professional manner.
• Prepares and forwards outgoing mail and packages.
• Orders and maintains supplies and keeps reception area organized.
• Composes and types routine correspondence, as required. Please include HR Manager on ALL correspondence.
• Performs general clerical duties including but not limited to filing, scanning, faxing, and mailing, as required.
• Organizes and maintains file system; travelers and AP payments are to be filed accurately and timely. The filing cabinets are to be kept up to date and files are to be moved, as required.
• Timecard reconciliation includes verifying hours and vacation time, daily and weekly for proper payroll processing.
• Emailing the temp time sheets to the corresponding agencies, weekly.
• Updating the temp tracking spreadsheet with worked hours; maintaining and verifying the worked hours vs. remaining hours accurately based on agency hour requirements.
• Notify proper manager/supervisor and HR Manager when the required hours are within 2 weeks of being met for proper onboarding purposes.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Familiar with basic AP/AR and inventory management.
• Assists with special accounting projects, as required.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Bilingual, preferred.
• Three years related experience, or equivalent combination of education and experience.
• Acute attention to detail.
• Strong organizational skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

COMPETENCIES:

• Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally/Frequently/Continually required to sit
• Occasionally/Frequently/Continually required to utilize hand and finger dexterity
• Occasionally/Frequently/Continually required to talk or hear
• Occasionally/Frequently/Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally/Frequently/Continually work near moving mechanical parts

Pay: From $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Are you able to work Monday - Thursday, 530a - 430p?

Language:

• Spanish (Preferred)

Ability to Commute:

• Sanford, FL 32773 (Preferred)

Work Location: In person

Salary : $16