What are the responsibilities and job description for the Accounts Receivable Specialist position at Kelvion?
POSITION PURPOSE
This position serves to ensure that the Company’s cash flow objectives are met by ensuring timely invoicing and receipt of payment for goods and services rendered to its customers.
Essential Duties And Responsibilities
This position serves to ensure that the Company’s cash flow objectives are met by ensuring timely invoicing and receipt of payment for goods and services rendered to its customers.
Essential Duties And Responsibilities
- Invoices customers for delivered goods and/or services.
- Liaises with sales and customer service team members to ensure timely payment from customers.
- Follows up with customers on overdue balances and drive collections activity, in accordance with the Company Accounts Receivable Collections policy.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable accurately and timely.
- Maintains the accounts receivable ledgers by customer balance. Reconcile customer accounts and resolve discrepancies.
- Maintain detailed records of customer communications regarding account status.
- Escalate high risk and/or delinquent accounts to management and other stakeholders
- Prepares supplier onboarding paperwork (e.g., credit applications) sometimes required by new customers, in partnership with sales and customer service team members.
- Resolves collections issues with customers by examining customer payment plans, payment history, credit line; when needed, coordinates contact with collections companies.
- Provides accounts receivable analysis data to Management for cash control on a weekly basis.
- Maintains detailed records of debits, credits, or other adjustments to Accounts Receivable.
- Post customer credits timely and accurately to ensure accurate statement balances.
- Ensure compliance with company policies and internal controls
- Performs other duties as assigned.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
- Ability to work independently and in a fast-paced environment.
- Ability to anticipate work needs and interact professionally with team members
- Excellent organizational skills and attention to detail.
- High school diploma or equivalent (GED) required; Associates Degree in related field preferred.
- Minimum 3-5 years of professional accounts receivable experience.
- Proficient in Microsoft Office Suite
- Experience with SAP and/or Syteline ERP systems preferred