What are the responsibilities and job description for the Senior Director’s Assistant position at KellyMitchell Group?
Job Summary
Our client, a leading energy and utilities provider, is seeking a Senior Director’s Assistant to join its Corporate Security organization. This position will provide high-level administrative and operational support to multiple Directors overseeing a large, complex department.
Contract Details
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing and project-solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.
Marketing Disclosure
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy.
[142976]
Our client, a leading energy and utilities provider, is seeking a Senior Director’s Assistant to join its Corporate Security organization. This position will provide high-level administrative and operational support to multiple Directors overseeing a large, complex department.
Contract Details
- Contract Length: 18-week, running through January 15, 2027
- Location: Oakland, CA
- Work Arrangement: Onsite 5 days a week
- Travel Required: Periodic to San Ramon and other Bay Area offices
- Potential for extension or conversion based on performance and business needs
- Manage complex calendars and coordinate meetings for multiple Director-level leaders
- Schedule conference rooms, virtual meetings, department events, travel, and catering
- Prepare, edit, proofread, and format correspondence, presentations, reports, and agendas
- Track action items, follow up on outstanding requests, and coordinate responses for department leaders
- Process invoices, purchase orders, expense reports, and commercial card reconciliations
- Support onboarding, HR administration, compliance, training, distribution lists, and organizational charts
- Maintain department records, SharePoint documentation, reports, metrics, and electronic filing systems
- 3 years of administrative or executive-support experience within a large enterprise organization
- Experience supporting multiple Director-level leaders or senior executives
- Advanced calendar management, scheduling, and meeting-coordination experience
- Proficiency with Microsoft Outlook, Excel, Word, and other Microsoft Office applications
- Ability to manage competing priorities and reprioritize as urgent requests arise
- Strong written and verbal communication skills
- Ability to work onsite five days per week and travel locally between Bay Area offices
- Associate’s degree or equivalent professional experience
- 4 years of administrative or executive-support experience
- Experience with SAP, SharePoint, procurement, HR, or timekeeping systems
- Experience processing invoices, purchase orders, expenses, and budget-related documentation
- Experience supporting a large department with multiple teams and leadership groups
- Background within utilities, cybersecurity, technology, or another highly regulated enterprise environment
- Experience coordinating travel, events, onboarding, and department operations
- Proactive Communication
- Organization & Attention to Detail
- Adaptability to Change
- Collaborative Customer Service
- Confidentiality & Sound Judgment
- Location: Oakland, CA, with periodic travel to San Ramon and other Bay Area offices
- Work Arrangement: Onsite 5 days per week
- Schedule: Standard business hours, generally 8:00 AM–5:00 PM or 9:00 AM–5:30 PM
- Candidates must have reliable transportation for local travel between office locations
- Pay Range: The approximate pay range for this position is between $26.00 and $38.00 per hour. Please note that the pay range provided is a good-faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
- Medical, Dental, & Vision Insurance Plans
- Employee-Owned Profit Sharing (ESOP)
- 401(k) offered
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing and project-solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.
Marketing Disclosure
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy.
[142976]
Salary : $26 - $38