Site Administrator / Office Administrator

Job Title: Site Administrator / Office Administrator

Contract to hire

Salary: $24/hr.

Groveport, Ohio - 100% on site

Position Summary

The Distribution Center Site Administrator plays a critical role in supporting the operational efficiency of the Distribution Center by managing administrative functions, coordinating with internal and external stakeholders, and ensuring compliance with company policies and procedures. This role requires strong organizational skills, attention to detail, and the ability to collaborate across departments including Operations, HR, Safety, and Quality, with a strong emphasis on logistics and warehouse operations support.

Key Responsibilities

Procurement & Financial Administration

• Develop and manage purchase orders (POs) in alignment with site needs and budgetary guidelines.
• Process accounts payable transactions accurately and timely, ensuring proper documentation and approvals utilizing current systems
• Purchase site supplies in accordance with process and approvals
  
  

Employee Coordination & Support

• Serve as an initial point of contact for contract employees and coordinate with multiple staffing agencies regarding onboarding, scheduling, and general inquiries.
• Collaborate closely with operations to understand staffing needs and scheduling aligns with logistics demands.
• Assist with timekeeping and payroll reporting, ensuring accuracy and timely submission to HR/payroll teams and outside agencies.
  
  

Employee Engagement & Communication

• Support employee engagement initiatives including site events, recognition programs, and feedback collection.
• Assist with site-wide communications including bulletin boards, newsletters, and digital signage. Manage site-wide communications including bulletin boards, newsletters, and digital signage.
  
  

Safety & Compliance

• Track and report safety metrics, incidents, and compliance documentation in coordination with the Safety team.
• Maintain records and assist with audits and inspections as needed, with a focus on Distribution Center safety protocols and warehouse compliance.
  
  

Collaboration & Leadership Support

• Partner with site leadership including HR, Safety, and Quality to support cross-functional initiatives and ensure smooth operations.
• Collaborate with warehouse supervisors and logistics managers to align administrative support with operational goals.
  
  

Security & Systems Management

• Administer the site’s security badging system, including issuance, tracking, and deactivation of badges.
• Maintain confidentiality and integrity of employee and site data.
  
  

General Administrative Duties

• Perform various administrative tasks such as scheduling meetings, maintaining records, ordering supplies, and supporting visitors.
• Take on additional duties as assigned to support site operations and leadership.
• Support other distribution sites as needed with similar administrative tasks as needed to ensure business continuity
  
  

Qualifications

• Proven experience in administrative or site coordination roles.
• Familiarity with PO systems, payroll/timekeeping platforms, and safety reporting tools.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software.
  
  

Alternative Job titles

• Administrative Coordinator
• Office Coordinator
• Executive Administrative Assistant (junior/mid-level)
• Operations Assistant
• Operations Coordinator
  
  

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.