Administrative Assistant

Administrative Assistant II

Location Devens ,Ma

Temp to hire

Pay rate $25/hour

Job Description

We are seeking a detail-oriented Administrative Assistant II to support our Business Development and cross-functional teams. This role involves coordinating and organizing on-site customer visits and providing comprehensive administrative support.

Administrative Responsibilities

• Coordinate with the Business Development and cross-functional teams to plan and organize on-site customer visits.
• Manage all visit logistics and hospitality arrangements, including catering, conference room setup, swag bags, and visitor accommodations.
• Schedule and coordinate preparation meetings and customer visit meetings, including sending calendar invitations and managing attendee availability.
• Develop and circulate draft visit agendas to align internal teams with customer expectations.
• Prepare and coordinate presentation materials and supporting documents for customer visits.
• Serve as the primary point of contact to ensure a seamless and professional customer experience before, during, and after the visit.
• Perform administrative and office support activities primarily for the Site Director and Leadership Team.
• Track and coordinate the ordering of site supplies, including paper products, office supplies, and beverages for meetings.
• Organize and distribute mail throughout the site.
• Coordinate and arrange meetings, approve conference room access, prepare agendas, reserve and prepare facilities, and send out appointments for internal departmental meetings.
  
  

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Prior experience in an administrative support role is preferred.
  
  

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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