What are the responsibilities and job description for the Administrative Assistant (SAP) position at Kelly?
Job Summary:
The Administrative Assistant (SAP) provides day-to-day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail-oriented, organized, and comfortable navigating SAP to support business operations efficiently.
Key Responsibilities:
- Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling.
- Create, track, and manage meetings, agendas, and related documentation.
- Create and submit purchase requests (PRs) in SAP in accordance with company policies.
- Process goods receipts and ensure accurate receipt of purchased items in SAP.
- Monitor purchase orders and follow up with internal stakeholders and vendors as needed.
- Maintain accurate records and documentation related to purchasing and administrative activities.
- Communicate effectively with internal teams to support operational needs.
- Assist with additional administrative tasks and projects as assigned.
Qualifications:
- Previous experience in an administrative assistant or administrative support role.
- Hands-on experience working in SAP, particularly with purchase requests and receipts, preferred.
- Strong organizational and time-management skills with attention to detail.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
- Strong written and verbal communication skills.
- Ability to work independently while supporting leadership and cross-functional teams.
Preferred Skills:
- Experience supporting senior leaders or general management.
- Familiarity with procurement or purchasing processes.
- Strong follow-up and documentation skills.
Work Environment:
- Office-based or hybrid environment, depending on business needs.
- Regular interaction with SAP and internal stakeholders to support daily operations.