What are the responsibilities and job description for the Accounting & Order Operations Specialist position at Kelly?
Accounting & Order Operations Specialist
Woburn, MA
Direct Hire
$60-70k
*Position is fully onsite, Mon-Fri 8:30-5 or 8-4:30
Kelly is seeking an Accounting & Order Operations Specialist to work with our client in the manufacturing industry on a direct hire basis! This is an excellent opportunity to join a small and innovative organization that has been a leader in the plant healthcare industry for over 25 years!
The Accounting & Order Operations Specialist will:
- Report to the VP of Finance
- Review incoming customer orders for completeness and accuracy
- Follow up with customers to clarify discrepancies or missing information
- Accurately enter approved orders into QuickBooks
- Coordinate with internal teams to ensure smooth order fulfillment
- Serve as a point of contact for customer inquiries regarding orders and delivery
- Generate and distribute invoices
- Monitor outstanding receivables and follow up on past-due accounts
- Apply payments and reconcile customer accounts
- Assist with month-end A/R reporting
- Process vendor invoices and verify coding/approvals
- Maintain accurate vendor records and prepare and process payments
- Assist with A/P reconciliations and reporting
- Provide basic accounting support for the Owner’s affiliated LLCs and Trusts
- Maintain organized and accurate financial records and assist with reconciliations
Qualifications:
- 3 years of experience in accounting and order processing
- Proficiency in QuickBooks (Desktop or Online)
- Strong understanding of A/R and A/P processes
- High attention to detail and accuracy with strong organizational skills
- Excellent communication and customer service skills
- Ability to manage confidential financial information
- Professional and customer-focused
Preferred but not required:
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
- Experience working in a small to mid-sized business environment
- Experience supporting multiple entities (LLCs, trusts, etc.)
Benefits:
- Medical, dental, life, and disability insurance
- Vacation and paid holidays including the week between Christmas and New Year’s holidays
- 401k with outstanding company match
- Tuition reimbursement and paid professional development
- Childcare assistance and parental leave
- Student loan assistance
- And more!
Interviews are happening now!
Salary : $60,000 - $70,000