What are the responsibilities and job description for the Administrative - Accounting Assistant position at Kelly Professional & Industrial?
Administrative Assistant / Accounting Clerk
Hauppauge New York – Onsite
Pay open to discussion - $50-60k per year
Great Benefits
Direct Hire
Position Objective
We are seeking a reliable and detail-oriented Administrative Assistant / Accounting Assistant to support administrative, accounting, and office operations. This role plays a key part in ensuring accuracy, efficiency, and compliance across company procedures.
Main Duties & Responsibilities
Basic Accounting Support
- Record general ledger and primary bookkeeping entries
- Manage, verify, and archive sales and purchase invoices
- Check and record shipping documents (DDT) and ensure proper alignment with invoices
Financial & Fiscal Support
- Monitor customer and supplier payment deadlines
- Assist with bank transaction reviews and payment preparation
- Support periodic tax-related activities (e.g., VAT settlements and payments)
Office & Document Management
- Organize and archive administrative documentation in both digital and paper formats
- Manage inbound and outbound correspondence (email, mail, certified email/PEC)
- Support calendar management and meeting coordination as needed
Operational & Administrative Support
- Prepare basic administrative documents, reports, and statistical summaries
- Manage office supply inventory and purchasing
- Provide administrative support for after-sales activities, including service and spare parts
Required Skills & Qualifications
- Prior experience (even minimal) in administrative, clerical, or accounting-related roles
- Working knowledge of general accounting principles and bookkeeping
- Strong proficiency with Microsoft Office, especially Excel
- Experience using at least one ERP or management system (company-specific system a plus)
- High level of accuracy and attention to detail
- Strong sense of responsibility and reliability
- Excellent organizational and time management abilities
- Ability to work independently while contributing effectively to a team
Interviews are happening NOW – send resume to Chrc511@kellyservices.com
Salary : $50,000 - $65,000