What are the responsibilities and job description for the Legal Secretary position at Kelly Hart & Hallman LLP?
LEGAL SECRETARY
The legal secretary position is a non-exempt position which reports to multiple attorneys and paralegals in addition to the human resources director. The employee in this job performs a variety of legal secretarial duties. The work requires knowledge of legal, secretarial, and office practices, in a wide range of practice groups.
RESPONSIBILITIES (including but not limited to)
• Provides secretarial support to multiple attorneys and paralegals
• Responsible for reviewing, filing and circulating incoming and outgoing correspondence and legal documents to assigned attorneys and client representatives
• Responsible for electronic filing with Courts and administrative agencies
• Reviews and edits documents for accuracy
• Handles telephones for multiple attorneys and paralegals
• Schedules and arranges meetings and conferences and notifies the appropriate parties
• Arranges travel reservations
• Assists with attorney and paralegals time keeping
• Establishes and revises forms, procedures, formats, and standards for documents
• Schedules and maintains appointments and calendars
• Provides day-to-day administrative support
• Other tasks as assigned
REQUIREMENTS
• Minimum three years of legal secretarial or equivalent experience preferred
• Typing skills of 65 wpm
• Thorough knowledge of software such as Word, PowerPoint, Excel, Adobe, Zoom, iManage (or similar database platform), and Elite 3E (or similar time entry software)
• Ability to maintain confidentiality and discretion
• Ability to multi-task and handle shifting priorities in a fast-paced and time sensitive environment
• Ability to manage interactions with clients, attorneys and other staff members in a professional and courteous manner
• Ability to follow directions
ESSENTIAL FUNCTIONS
• Type correspondence, pleadings and briefs
• Organize and maintain electronic and paper files of records and correspondence of a routine nature
• Maintain calendar, schedules appointments and meeting rooms
• Answer telephone, screen callers, relay messages, and greet visitors
• Operate office equipment such as photocopier, fax machine and scanner
• Exercise discretion and good judgment over work priorities, and maintain positive relationships with clients, attorneys, paralegals and other administrative staff
• Maintain an organized, neat and clean work area
• Regular, on-time attendance
The firm offers an attractive compensation and benefits package commensurate with experience. We are an Equal Opportunity Employer committed to the hiring and promotion of the best qualified individuals without regard to race, religion, color, sex, sexual orientation, national origin, age or disability.
Job Description - Legal Secretary(999329.1).doc