Legal Assistant

LEGAL ASSISTANT         

The legal assistant position is a non-exempt position which reports to multiple attorneys in addition to the human resources director. The employee in this job performs a variety of legal secretarial and paralegal duties. The work requires knowledge of legal, secretarial, paralegal, and office practices in a wide range of practice groups.

RESPONSIBILITIES (including but not limited to)

·        Provides support to multiple attorneys

·        Trains and supervises an assistant/legal secretary

·        Responsible for reviewing, filing, and circulating incoming and outgoing correspondence and legal documents to assigned attorneys and client representatives

·        Responsible for electronic filing with Courts and administrative agencies

·        Reviews and edits documents for accuracy

·        Handles telephone for attorneys

·        Schedules and arranges meetings and conferences and notifies the appropriate parties

·        Arranges travel reservations

·        Assists with attorneys' timekeeping

·        Establishes and revises forms, procedures, formats, and standards for documents

·        Schedules and maintains appointments and calendars

·        Provides day-to-day administrative support

·        Schedule team meetings

·        Coordinate client gatherings

·        Coordinate litigation section events

·        Schedule lunches

·        Update client lists and trial calendars

·        Conducting research on individuals and companies involved in cases

·        Compiling, organizing, and indexing documentary evidence

·        Assisting attorneys with electronic document review and production

·        Coordinating  document  production,  including  bates  labeling,  scanning,  and  loading  documents  into Relativity or other eDiscovery platform

·        Assisting attorneys with preparation for depositions and evidentiary hearings

·        Coordinating service of process for citations, summonses, and subpoenas

·        Organizing, reviewing, and managing deposition transcripts and exhibits

·        Preparing video deposition excerpts

·        Preparing documents as requested by attorneys, including pleadings, motions, proposed orders, and all forms of written discovery

·        Proofreading and cite checking motions and briefs, and compiling and organizing supporting evidence

·        Filing documents with state and federal courts in paper or electronic format, as necessary, in compliance with state, federal, and local rules

·        Assisting attorneys at hearings and trial with presentation of evidence using PowerPoint and OnCue

·        Assisting attorneys with trial preparation, including compiling trial exhibits, preparing witness files/notebooks, preparing trial notebooks, coordinating fact and expert witnesses, and serving as court liaison

·        Calculating and maintaining docket/calendar entries with deadlines set forth by court, Rules of Civil Procedure, and Client

·        Remaining current on changes in state, federal, and local rules and practices

·        Other tasks as assigned

REQUIREMENTS 

·        Minimum three years of legal secretarial or paralegal experience

·        Typing skills of 65 wpm

·        Thorough knowledge of software such as Word, PowerPoint, Excel, PDFDocs, iManage (or similar database platform), Westlaw; and 3E (or similar time entry software)

·        Ability to maintain confidentiality and discretion

·        Ability to multi-task and handle shifting priorities in a fast-paced and time-sensitive environment

·        Ability to manage interactions with clients, attorneys, and other staff members in a professional and courteous manner

·        Ability to follow directions

ESSENTIAL FUNCTIONS

·        Type correspondence, pleadings, and briefs

·        Organize and maintain electronic files of records and correspondence of a routine nature

·        Maintain calendar, schedule appointments and meeting rooms

·        Answer telephone, screen callers, relay messages, and greet visitors

·        Operate office equipment such as photocopier and scanner

·        Exercise discretion and good judgment over work priorities, and maintain positive relationships with clients, attorneys, paralegals and other administrative staff

·        Maintain an organized, neat and clean work area

·        Regular, on-time attendance

·        Prioritize and manage assignments and deadlines

·        Manage and organize discovery and other materials 

·        Assist attorneys with preparation for trial and hearings