What are the responsibilities and job description for the Accounting Administrative Assistant position at Kelly Automotive Group?
Since 1929, The Kelly Automotive Group has been the trusted name in automobiles! Join a dealership that continues to be the one your neighbors Count On for sales and service!
Job Overview:
Kelly Automotive Group is seeking a detail-oriented and organized Accounting Deal Biller to join our Accounting team. This position is responsible for processing and auditing vehicle deals after they are delivered by the Finance Department through final posting in the CDK accounting system.
The Deal Biller will work with both New and Used vehicle deals for our Toyota and Hyundai stores and will play an important role in maintaining accurate deal records, compliance, commissions, vehicle inventory schedules, lien payoffs, and incentive receivables.
Responsibilities
- Review of deal jacket for specific forms and documentation for Dealer compliance.
- Communicate with Finance regarding missing documentation or compliance items.
- Verify that all customer deposits and down payments have been properly receipted and review and adjust controls to ensure down payments are properly zeroed out.
- Collect and submit IRS-8300 on needed cash payments.
- Immediately communicate any missing funds to appropriate managers.
- Utilize a Deal Recap prepped by the Finance Manager and utilize a template to update accurate information into CDK.
- Verify that vehicle inventory has properly zeroed out after each deal is posted.
- Prepare and maintain commission sheets:
- Enter commissions daily as deals are processed and finalized.
- Submit bi-weekly commission sheets to Payroll.
- Reconcile month-end bonus sheets and submit them to Payroll.
- Submit and monitor Toyota and Hyundai incentives and track schedules for collections.
- Monitor and reconcile vehicle inventory schedules and make necessary adjustments.
- Obtain required management approval for items charged to cost of sale or applicable chargeback accounts.
- Perform data entry and other accounting functions as assigned by Management.
- Assist the Office Manager with required month-end schedule reviews.
- Perform other duties as assigned by the direct Manager or General Manager.
- Participate in ongoing training designed to improve job performance and dealership processes.
What We're Looking For
The ideal candidate is:
- Highly organized and detail-oriented.
- Comfortable working with numbers, financial information, and accounting records.
- Able to identify discrepancies and follow through until they are resolved.
- Strong with data entry and document accuracy.
- Able to prioritize multiple tasks in a fast-paced dealership environment.
- Comfortable communicating with Finance, Accounting, Payroll, and Management.
- Reliable and able to meet daily, bi-weekly, and month-end deadlines.
- Committed to confidentiality, accuracy, compliance, and following established procedures.
- Knowledge of CDK and Routeone dealer software a bonus, but not necessary.
Join us in this exciting role where your expertise will directly impact our dealership’s financial operations! We value energetic professionals who thrive in a collaborative environment dedicated to excellence in automotive finance.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Vision insurance
Work Location: In person
Salary : $40,000 - $50,000