Director of Finance And Operations

The Director of Finance & Operations plays a critical leadership role in ensuring the effective and efficient functioning of KBA, a Non-Profit Jewish Day School serving children from infancy through 8th grade. This individual is responsible for overseeing and directing the school's long-term and annual financial planning meeting Non-Profit requirements, and non-academic operations including facilities & maintenance, security, transportation, food services, IT, rental income, and vendor relations. The Director of Finance & Operations reports to the Head of School, manages the administrative staff, and works closely with lay leadership to support the school’s mission, values, and strategic goals while ensuring compliance, fiscal responsibility, and a safe and nurturing environment for students and staff.

·      Manages and leads the long-term financial planning and annual Budgeting Process

·      Develops 10-year Cap-X Plans for JCP

·      Oversees Treasury functions (cash management and investment portfolio), and KBA’s banking relationships.

·      Closes financial statements monthly and issues reports including key indicators

·      Manage and execute enrollment contracts.

·      Performs ad-hoc analysis upon request from the Head of School or Board

·      Manages the Annual Audit

·      Negotiates Supplier contracts and analyses “lease versus buy” and “outsource versus hire” decisions.

·      Negotiates and manages the rental income portfolio.

●     Oversee daily maintenance and long-term planning for all school buildings, classrooms, playgrounds, and grounds.

●     Coordinate repair, preventative maintenance and sanitation schedules and manage facility vendors.

●     Support teacher and staff requests and events on the school calendar.

●     Ensure compliance with all health, safety, building, and environmental codes (Fire, OHSA, etc.)

●     Oversee capital projects and renovations in partnership with leadership and contractors.

●     Implement sustainability and efficiency initiatives where applicable.

●     Ensure that vendors & contracts are reviewed annually for cost & effectiveness.

●     Assist with emergency preparedness efforts including fire drills, lockdowns, and evacuation procedures.

●     Ensure that alarm, fire suppression systems are compliant and reviewed annually.

●     Oversee Kitchen Manager and ordering of food & supplies to stay within budget

●     Administrate the hot lunch program including creating registration forms, monitoring enrollment, liaison with families, issuing refunds managing allergies and dietary restrictions, and coordinating kitchen volunteers

●     Oversee school bus and transportation systems, ensuring safety, efficiency, and compliance with applicable laws and regulations.

●     Liaise with transportation vendors and manage routing, scheduling, and communication with families.

●     Ensure that contracts are regularly reviewed and competitively bid for lowest cost.

●     Maintain appropriate insurance coverage for property, liability, transportation, and staff

●     Ensure regulatory compliance with local, state, and federal laws, including licensing requirements for early childhood programs.

●     Manage vendor contracts, licensing, and inspections (fire, health, etc.).

●     Directly supervise non-academic staff including administrative, facilities, security, food service, and IT personnel.

●     Recruit, train, evaluate, and support operations team members.

●     Foster a collaborative, mission-aligned, and responsive team culture.

●     Serve as a liaison between administration, faculty, staff, and parents on all operational matters.

●     Collaborate closely with academic leadership to ensure operations support educational goals.

●     Support the Head of School and Board of Trustees (as needed) with reporting, planning, and presentations.

●     Understand and uphold the mission, vision, and Jewish values of the school.

●     Ensure that operations respect the school’s Jewish calendar, observances (Shabbat, kashrut), and cultural norms.

●     Support logistics for Jewish holidays, events, and lifecycle programming.

●     Bachelor’s degree required; related master’s or CPA preferred.

●     Minimum of 7 years of experience in financial management required plus experience in operations or facilities management, preferably in an educational or nonprofit setting.

●     Experience in Jewish day schools, early childhood education, or faith-based institutions is a strong plus.

●     Strong leadership and supervisory experience.

●     Demonstrated knowledge of QuickBooks and Excel Skills

●     Proficiency with project management, organizational, and analytical skills.

●     Working knowledge of building systems, maintenance, security, and IT infrastructure.

●     Excellent written and verbal communication skills.

●     Ability to navigate a fast-paced, dynamic environment with calm and competence.

●     A collaborative spirit, a service mindset, and a commitment to continuous improvement.

●     Must be able to be on-site full-time and available outside of typical hours.

●     Physical ability to walk the campus, inspect facilities, and oversee logistics during events.

●     Ability to lift and move objects up to 30 lbs occasionally.

●     Competitive salary commensurate with experience.

●     Comprehensive benefits package including health insurance, retirement plan, paid time off, and Jewish holidays.

●     Tuition discount for children enrolled in the school.