Real Estate Operations & Administrative Coordinator

Our Brokerage is focused on creating a high-level environment for real estate professionals through training, events, marketing, technology, recruiting, and leadership support.

We are looking for an organized, creative, and proactive professional to join our Scottsdale office and support the continued growth and day-to-day operations of the Office.

This position combines administrative coordination, operations, social media, event and recruiting support.

The ideal candidate is someone who enjoys working in a fast-paced, people-focused environment, can manage multiple priorities at once, and takes ownership of both recurring responsibilities and new projects.

This role works closely with the Team Leader, Market Center Administrator, agents, instructors, vendors, and other members of the leadership team.

Calendar & Office Coordination

• Maintain and update the Market Center calendar
• Coordinate trainings, meetings, events, instructors, and key event details
• Create and manage Zoom links, registration links, reminders, and communications
• Help ensure upcoming office activities are organized, promoted, and properly prepared
• Support leadership with scheduling and ongoing administrative needs

Marketing & Social Media

• Assist with the brokerage’s social media presence across key platforms
• Create graphics, posts, stories, event promotions, and agent recognition content
• Maintain an organized content calendar
• Support email marketing and direct marketing campaigns
• Help maintain consistency across branded communications and promotional materials

Events & Training

• Coordinate office trainings, workshops, meetings, and special events
• Create registration pages, invitations, reminders, and promotional materials
• Assist with room setup, signage, printed materials, vendors, and event logistics
• Communicate with instructors, speakers, sponsors, and attendees
• Help ensure events are professionally executed from planning through follow-up

Growth Support

• Support growth initiatives
• Create graphics, emails, invitations, and social media content
• Assist with candidate communications
• Help organize campaigns, and follow-up activities
• Support leadership with approved outreach and growth marketing initiatives

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Comfortable managing multiple projects and deadlines simultaneously
• Detail-oriented with strong follow-through
• Creative and comfortable supporting marketing initiatives
• Professional, dependable, and proactive
• Ability to work independently while collaborating with a leadership team
• Comfortable communicating with agents, vendors, instructors, and candidates
• Experience with Canva, social media platforms, email marketing, or CRM systems is a plus
• Previous administrative, marketing, events, hospitality, or real estate experience is preferred
  

The right person for this role is someone who notices what needs to be done and takes initiative.

You should enjoy being involved in multiple areas of the business, from promoting a training class and creating social media content to coordinating an event or helping leadership execute a recruiting campaign.

This is a great opportunity for someone who wants to be part of a growing real estate organization and have a visible impact on the culture, marketing, events, and overall agent experience within the office.

Location: Scottsdale, AZ

Work Environment: In Person

Position Type: Full-Time

Reports To: Team Leader and Market Center Administrator