What are the responsibilities and job description for the Administrative Assistant position at Keller Associates?
Job Summary:
Are you an organized multitasker with a friendly attitude and a talent for keeping everything on track? Join our team as an Administrative Assistant in our Reno, Nevada office! In this key role, you’ll greet visitors and handle essential office and project tasks behind the scenes. If you’re a proactive problem-solver with excellent communication skills, we’d love to hear from you!
Duties/Responsibilities:
- Answer and route office phone calls promptly, correctly and in a courteous manner
- Day-to-day office needs including, but not limited to, scheduling meetings, coordinating office events, mail distribution, and managing office supplies/equipment
- Fleet coordination and maintenance
- Creating, proofreading, and modifying documents using Microsoft Office Suite
- Make travel arrangements
- Managing small or less complex project tasks with minimal to no supervision
- Assist with project tracking and invoicing
- Perform other duties as assigned
Required Skills/Abilities:
- Present a professional manner and possess an energetic attitude
- Proficient with Microsoft Office Suite and Adobe Acrobat; aptitude to learn other software programs
- Excellent communication and interpersonal, analytical, and organizational skills
- Exercise keen time management skills, meet timelines, and due dates
Education and Experience:
- High school diploma required
- Two or more years of similar experience is strongly preferred
- Two or more years of daily use of Microsoft Word is required
- Strong attention-to-detail
Benefits:
- Employee medical, dental, and vision insurance for employees and dependents
- Short-term and long-term disability insurance
- Company paid life insurance with option to buy up
- Salary Advantage Program
- Employee assistance program (EAP)
- Flexible spending account (FSA)
- Health savings account (HSA)
- 401k match program & access to asset management services
- Year-end bonus
- Costco membership
- Paid time off (PTO) and PTO sell back program
- Paid Holidays
- Parental Leave
- Tuition Reimbursement
- Paid day of community service
We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do – from work to play – our staff finds ways to be more human and balanced.
Please review the Voluntary Self-Identification of Disability form found here to answer the questions provided at the bottom of the application process.
Keller Associates, Inc. is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
