Administrative Coordinator (27056)

Join our Page Trucking Team today!

Shift: Monday-Friday / 7:00am-4:00pm

Hourly rate: $20.00-$25.00 (based on experience)

Job purpose:

To enhance and support the Page Trucking culture by managing company events, social media presence, and other key functions that contribute to a positive experience for drivers and employees.

Duties and responsibilities

Travel & Event Coordination

• Lead and manage all company events, in-house and offsite, including planning, scheduling, vendor coordination, logistics, communication, setup, and execution.
• Arrange travel for Executive Officers and employees, including registration, lodging, transportation (vehicle/aviation), and payments.
• Coordinate meetings and internal gatherings: update calendars, issue details/invitations, and arrange meals when required.

Driver Orientation Support

• Send welcome communications outlining schedule, location, and expectations.
• Schedule rental cars and/or flights when applicable.
• Prepare orientation room with materials, supplies, and Page Gear.
• Provide DCC stay information and coordinate lunch orders.

Recruiting & HR Support

• Schedule candidate interviews (Microsoft Teams and in-person).
• Maintain and update the company directory monthly.
• Support HR wellness programs and initiatives, including mailings, broadcasts, and meeting setups.

Marketing, Communications & Culture Support

• Create content and manage all company social media platforms (Facebook, Instagram, TikTok, YouTube, LinkedIn).
• Support a culture of care, safety, and connection through positive in-person engagement and purposeful social media content.

Inventory & Accounting & Office Support

• Track and report monthly in-house inventory.
• Maintain Page Gear and office supply inventory, ensuring PAR levels are met and restored regularly.
• Provide receipt backup/documentation to accounting as needed.
• Perform general administrative duties (filing, photocopying, mailing, collating).
• Open, sort, and distribute mail and packages; manage annual mailings.
• Answer and route incoming phone calls; check and forward messages.
• Monitor visitor access, maintain sign-in logs, and issue visitor passes.
• Track and manage the use of onsite company vehicles.
• Support Queen Mary boat slip inquiries, purchases, fob activation; manage Airbnb bookings and cleaning until transitioned.
• Maintain regular attendance and punctuality.

Company Benefits:

• Meritain Aetna (offer two health plans)
• Company Sponsored Health Card
• Dental (Ameritas)
• Vision (two plans offered, VSP & Eyemed)
• Colonial Voluntary Supplemental Plans (Accident, Medical Bridge, Cancer and Life Insurance Plans)
• Company Paid Life Insurance Policy
• Pet Insurance / Pet Discount Program
• EAP- Employee Assistance Program
• 401K & 401K Company Match
• Profit Share Program 

Qualifications:

• Associates degree preferred or High School Diploma
• Minimum 2 years of office/administrative experience
• Proficiency with Microsoft Office software must have strong Outlook skills.
• Above average organizational skills
• Professional and positive interface
• Detailed orientated.
• Ability to work under pressure.
• Ability to multitask; manage multi phone system.
• Assist with applicable program applications (e.g., WBE).

Physical requirements:

• Must be able to lift/move up to 40lbs.
• Vision abilities: close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust and focus.
• Must be able to read, write, talk, and hear.
• Sedentary position: walking short distances required. 

Salary : $20 - $25