Administrative Assistant

At Keiko Studios we desire to give clients a special experience when they step into our doors. As a rapidly-growing company, we are looking for an experienced administrative assistant to join our team. Administrative assistants take on the responsibility of communicating with clients and creating an environment where they feel warmly welcomed by having an energetic and positive attitude. They also assist the employer in daily tasks, such as registering students, scheduling lessons, answering phone calls, booking venue rentals, organizing student events, social media marketing, and more.

Shifts: (30 hrs per week)

• Tuesdays - 12:30pm - 8:00pm
• Thursdays - 12:30pm - 8:00pm
• Fridays - 12:30pm - 8:00pm
• Saturdays - 9:00am - 2:30pm
• Sundays - 9:00am - 2:30pm

Responsibilities, will include, but will not be limited to:

• Warmly greet clients, provide information, and process payments
• Schedule lessons and appointments
• Updating paperwork, maintaining documents and word processing
• Open, sort, and distribute incoming electronic correspondence
• Handling incoming calls and other communications
• Creating advertising materials and monthly e-newsletters
• Helping organize, clean, and maintain office common areas.
• Scan and make copies of policies
• Prepare student retention statistics
• Planning and preparing for recitals and student events
• Perform other duties as assigned

Qualifications:

• Saturday & Sunday availability is required
• Capable of balancing multiple duties and shifting priorities in a fast-paced, small-team setting.
• Must have administrative experience
• Must be proficient using Google Workspace and have strong computer skills
• Must have strong verbal and written communication, positive attitude, and interpersonal skills
• Meticulous attention to detail is required
• Must have good time management and multi-tasking skills
• Confidentiality required
• Have a high school diploma or equivalent
• Bilingual in Spanish is a plus.