Intellectual Property Operations Specialist

Job Title

Intellectual Property Operations Specialist

Requisition

JR000015732 Intellectual Property Operations Specialist (Open)

Location

Malvern, PA

Additional Locations

Job Description Summary

Position Summary:

Reporting to the Vice President & Asst. General Counsel, Intellectual Property, the IP Operations Specialist supports the IP Department to ensure the efficient management of the Company’s IP database, processes, and documentation related to the Company’s global IP portfolio. With oversight, this position manages the repository of company IP assets, including ensuring annuities are paid.

Job Description

Key Responsibilities:

IP Database management

• Support implementation of new IP database and IP workflows, including data migration from other IP databases
• Maintains the IP database by overseeing database data uploads, corresponding with database support, ensuring database operational functionality, and entering information from outside counsel or about acquired or divested assets as needed
• Oversees the database payment of IP maintenance fees and updates database to reflect any necessary fee instruction changes.
• Generates reports and dashboards from database as requested by IP team or other internal partners.
• Creates records and performs other miscellaneous tasks within the IP database, including minor docketing matters
  
  

Client Support

• Provides administrative and operational support to the IP team for IP prosecution, litigation, licensing, and transactional matters.
• Liaise with outside counsel and vendors for invoicing, budgeting, and cost tracking as needed.Analyze and process IP-related communications; resolve inquiries and requests from internal and external partners and assist in developing protocols to proactively address recurring issues
• Other duties as assigned.
  
  

Qualifications

Education & Experience

• Bachelor’s degree with 1-2 years IP experience in a corporation or law firm OR
• Associate’s degree with 2-4 years IP experience in a corporation or law firm, OR equivalent experience.
• Experience in IP operations, legal administration, or similar role (pharmaceutical or biotech industry preferred).
• Experience with IP management systems (e.g., Clarivate systems, CPI, Anaqua) and docketing processes.
• Working knowledge of global patent and trademark procedures preferred.
• Must be highly organized and have meticulous attention to detail.
  
  

Preferred Skills

• Proficiency in IP databases and reporting tools
• Proficiency in Microsoft Office tools including Excel, PowerPoint and Word.
• Strong organizational skills.
• Excellent attention to detail and ability to manage multiple priorities.
  
  

Keenova offers employees a Total Rewards package which includes competitive pay and benefits. To learn more about our Total Rewards benefits please visit: Keenova Careers | Serve and Grow with Purpose | Keenova

At Keenova, we believe that no one should be alone in their pursuit of better health. This purpose drives us as we pair quality therapeutics with human support—showing up in big moments and small to help patients find comfort and confidence.

We bring deep expertise and resolve to every therapeutic area we serve, including immunology, urology, men’s health, orthopedics, critical care, and pediatric endocrinology. We work with patients, care partners, and physicians to help them navigate healthcare system complexity and access therapies that make a meaningful difference.

We are Keenova—keen to solve, keen to serve. Learn more at www.keenova.com.