Operations Coordinator for The Thoroughbred Center

SUMMARY

The Operations Assistant supports the daily operations of The Thoroughbred Center by assisting with daily operations, administrative duties, facility access, utility monitoring, inventory management, trainer communications, stall billing, and timed workout reporting. This position also provides backup coverage for the clocking staff during vacations, scheduled days off, and other absences.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provide clocker coverage during vacations, scheduled days off, and other absences. 
• Assist clockers with recording timed workouts and entering workout information into Equibase. 
• Notify trainers of track closures, schedule changes, and other important track updates. 
• Help monitor and maintain TTC’s horse inventory system through InCompass. 
• Assist with monthly stall billing, including reviewing records and entering accurate billing information. 
• Read and record water meters for Barns C–H each month. 
• Complete the monthly shavings inventory and empty stall count each month. 
• Issue and manage PaL gate-access cards for individuals requiring after-hours access. 
• Reset internet equipment following service outages and contact the internet service provider for assistance when needed. 
• Contact Kentucky Utilities to report power outages and receive service updates. 
• Sort and deliver mail to trainers at TTC. 

• Maintain an inventory of trailers parked on TTC property and monitor their status. 
• Identify abandoned or unauthorized vehicles and trailers, properly sticker them, document the required information, and assist with the removal process. 

QUALIFICATIONS

• Strong organizational skills and attention to detail. 
• Basic computer and data-entry skills. 
• Ability to communicate professionally with trainers, employees, utility providers, and visitors. 
• Ability to work independently and complete recurring responsibilities on schedule. 
• Ability to maintain accurate records and handle sensitive access information responsibly. 
• Knowledge of Thoroughbred racing and timed workouts is preferred, but training may be provided. 

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required. 
• Associate degree in Business Administration, Equine Studies, Agriculture, or a related field preferred. 
• Equivalent combination of education and relevant experience may be considered. 

CERTIFICATES, LICENSES, REGISTRATIONS

A valid driver’s license and a Kentucky Horse Racing Commission License is required upon hire. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to stand and walk throughout the stable area and racetrack.  The employee will occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and peripheral vision. The employee will regularly use computers and electronic devices. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to work outdoors in varying weather conditions and navigate uneven terrain. The noise level in the work environment is usually moderate.