What are the responsibilities and job description for the Assistant Property Manager (Commercial) position at Keeley Properties?
At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.
Keeley Properties is looking to hire a Commercial Assistant Property Manager to join our team in St. Louis, MO.
Primary Responsibilities
- Address and promptly resolve questions, requests, and concerns from commercial tenants.
- Assist with the preparation, distribution, execution, and tracking of commercial leases, amendments, renewals, and other lease-related documents.
- Manage tenant records and files, ensuring all required lease and legal documentation is complete and accurate.
- Assist with tenant move-ins and move-outs, including coordination of access, building requirements, and other property-related needs.
- Process rent payments, generate statements, review AP and AR, and assist in resolving tenant billing and invoice issues.
- Follow up with prospective tenant leads and assist with property tours and leasing inquiries.
- Maintain positive relationships with tenants and serve as a point of contact for day-to-day property needs.
- Assist the Property Manager with vendor management, service contracts, budgets, property expenses, and accounts.
- Coordinate with vendors and contractors to address maintenance, repairs, and tenant requests.
- Participate in planning tenant and commercial property events, including setup, operation, and teardown.
- Complete monthly property walks of all buildings to evaluate physical condition, janitorial standards, maintenance needs, and necessary repairs.
- Assist with tracking and completing tenant service and maintenance requests.
- Support the Property Manager with overall day-to-day operations of the commercial property portfolio.
Minimum Qualifications
- High school diploma or GED required. Associate or bachelor's degree preferred.
- Commercial real estate, property management, facilities management, or customer service experience preferred.
- Expected to complete necessary safety and industry-related certifications.
- Knowledge of the commercial real estate industry, including leases, property operations, market trends, and applicable regulations preferred.
- Proficient in Microsoft Word and Excel. Knowledge of Yardi, Onsite, or other property management software is a plus.
- Ability to travel to various property sites as necessary.
- Strong communication and customer service skills with the ability to professionally resolve tenant concerns and work collaboratively with internal teams, vendors, and contractors.
- Strong organizational skills with the ability to manage multiple priorities and maintain accurate property and tenant records.
All candidates agree to complete an assessment for selection and pre-employment drug screen.
EOE/AA M/F/Disabled/Vet
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