Secretary - Recreation

Under general supervision, performs journey-level secretarial duties for the Recreation Division. Work varies; individual judgment is required within generally prescribed standards and procedures.

TYPICAL DUTIES:

Perform reception duties to make visitors feel welcome; answer and direct telephone calls; respond to email inquiries; register participants in recreational and athletic programs; assist with patrons with building rental questions; perform tennis center reception duties including court reservations, program registration, and pro shop sales; compose average to semi-complex reports, forms, and/or correspondence from rough draft (where spelling, grammar, or punctuation may require minor editing); set up spreadsheets; collect and submit weekly division reports; assist with field schedule entries and live stream schedule; input information into computer and run routine to semi difficult reports and charts; set up and maintain mail labels, lists, or other database applications; answer questions that require general knowledge of departmental policies and procedures; establish manual and electronic filing systems that can be accessed by various users; copy, collate, and compile packets of information for backup to agendas; handle claims, process purchase orders, order supplies, track projects or other assignments; provide office assistance for recreation program preparation; inventory, maintain and purchase office supplies; act as backup for building monitors at Yanney Park and Harmon Park Activity Center; perform light office/lobby cleaning responsibilities; and perform overtime as required and performs other duties as assigned.

SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:

None.

ESSENTIAL JOB FUNCTIONS:
Establish and maintain effective working relationships with fellow employees, officials and the public. (Daily)
Regular timely/punctual attendance. (Daily)
Use personal computer to manage database information. (Daily)
Properly account for materials, supplies and funds. (Daily)
Maintain and exhibit discretion at all times when handling confidential information. (Daily)
Prepare, organize and file records, reports and other documents. (Daily)
Maintain and improve knowledge of office procedures, machine operations, city operations and policies. (Daily)
Sort, file, record, input data or information. (Daily) 

PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Work Type: Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects
Climbing/Balancing: Minimal, ability to sit and stand
Walking: Minimal amount required
Stooping/Bending: Frequently
Stand/Sit: Sit about 85 percent of the time
Reaching: Frequent, overhead as well as horizontal
Vision: Adequate to perform essential job functions
Color Vision: Adequate to perform essential job functions
Hearing: Frequently perceive nature of sounds by ear
Speech: Occasionally express ideas by means of spoken words
Eye/Hand/Foot Coordination: Frequently operates equipment requiring moderate ability
Manual Dexterity: Frequently operates equipment requiring moderate ability

ENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Inside/Outside: Work inside 
Cold/Heat: Controlled
Wet/Dry: Controlled
Noise/Vibrations: Office equipment
Hazards: None
Fumes/Dust/Odors: None
Infectious Diseases: Low exposure

MENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS:
Ability to read and comprehend written material.
Ability to listen and apply information and instructions.
Ability to understand mathematical concepts to include basic arithmetic.
Ability to schedule appointments.
Ability to organize files and effectively retrieve data.
Ability to comprehend and apply computer software principles.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:

Any combination of education and experience equivalent to graduation from high school. Requires skills in typing, bookkeeping, computer and other clerical functions, and two years of progressively responsible clerical work.

RESIDENCY REQUIREMENTS:

None.

MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED:

Copy machine, calculator, computer, scanner, binding machine, laminator, telephone, and fax.

REMARKS:

The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.

Salary : $19