What are the responsibilities and job description for the Secretary - Recreation position at City of Kearney?
Description
Under general supervision, performs journey-level secretarial duties for the Recreation Division. Work varies; individual judgment is required within generally prescribed standards and procedures.
Essential Functions
TYPICAL DUTIES:
Answer and direct telephone calls; assist with facilitating and scheduling sports fields and courts; compose average to semi-complex reports, forms, and/or correspondence from rough draft (where spelling, grammar, or punctuation may require minor editing). Set up spreadsheets; input information into computer and run routine to semi difficult reports and charts; set up and maintain mail labels, lists, or other database applications; answer questions that require general knowledge of departmental policies and procedures; establish manual and electronic filing systems that can be accessed by various users; copy, collate, and compile packets of information for backup to agendas; handle claims, process purchase orders, order supplies, track projects or other assignments; handle public notifications through news media, social media, City website and signage; promote, schedule interviews, and handle payroll paperwork for seasonal, part-time and full-time positions within the Recreation Division. Light office/lobby cleaning responsibilities. Perform overtime as required and performs other duties as assigned.
SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:
None.
ESSENTIAL JOB FUNCTIONS:
Establish and maintain effective working relationships with fellow employees, officials and the public. (Daily)
Regular timely/punctual attendance. (Daily)
Use personal computer to manage database information. (Daily)
Properly account for materials, supplies and funds. (Daily)
Maintain and exhibit discretion at all times when handling confidential information. (Daily)
Prepare, organize and file records, reports and other documents. (Daily)
Maintain and improve knowledge of office procedures, machine operations, city operations and policies. (Daily)
Sort, file, record, input data or information. (Daily)
PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Work Type: Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects
Climbing/Balancing: Minimal, ability to sit and stand
Walking: Minimal amount required
Stooping/Bending: Frequently
Stand/Sit: Sit about 85 percent of the time
Reaching: Frequent, overhead as well as horizontal
Vision: Adequate to perform essential job functions
Color Vision: Adequate to perform essential job functions
Hearing: Frequently perceive nature of sounds by ear
Speech: Occasionally express ideas by means of spoken words
Eye/Hand/Foot Coordination: Frequently operates equipment requiring moderate ability
Manual Dexterity: Frequently operates equipment requiring moderate ability
ENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Inside/Outside: Work inside
Cold/Heat: Controlled
Wet/Dry: Controlled
Noise/Vibrations: Office equipment
Hazards: None
Fumes/Dust/Odors: None
Infectious Diseases: Low exposure
MENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS:
Ability to read and comprehend written material.
Ability to listen and apply information and instructions.
Ability to understand mathematical concepts to include basic arithmetic.
Ability to schedule appointments.
Ability to organize files and effectively retrieve data.
Ability to comprehend and apply computer software principles.
Qualifications
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:
Education and experience equivalent to graduation from high school. Strong computer skills required with two years of progressively responsible clerical work preferred.
RESIDENCY REQUIREMENTS:
None.
Supplemental Information
MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED:
Copy machine, calculator, computer, scanner, binding machine, laminator, telephone, and fax.
REMARKS:
The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.
Rates effective January 1, 2026 and are subject to change. Benefits are effective on the 1st day of employment.
Health and Dental Insurance: The City of Kearney Health Insurance Plans includes health, prescription, and dental coverage. The City offers two plans (traditional PPO and a high deductible option) Employee spouses’ who have health/dental coverage available through their own employer are not eligible to participate in the City’s health/dental insurance.
Health/Dental (4 Tiers) - Traditional PPO
- Single Coverage $ 92.20 biweekly
- Employee Spouse Coverage $196.62 biweekly
- Employee Dependents Coverage $156.73 biweekly
- Family Coverage $229.57 biweekly
- Single Coverage $ 81.50 biweekly
- Employee Spouse Coverage $174.03 biweekly
- Employee Dependents Coverage $138.56 biweekly
- Family Coverage $203.05 biweekly
HSA City Contribution: Individual - $750
Family - $1,200
Vision Insurance: EyeMed Vision coverage is available. Employee only - $3.32; Employee/Spouse - $6.30; Employee/Dependents - $6.64; Family - $9.76. All rates are bi-weekly payroll deductions.
IdentityForce: Identity Theft Protection available, Employee/Children (children 26 and under) $8.49; Family $14.49 per month.
Retirement: City contributes 6% if the employee contributes 6%.
Life Insurance: The City pays 100% of the cost of employee life insurance of $50,000, spouse coverage $10,000, and dependent children coverage $5,000. Supplemental life insurance available at a discounted group rate.
Cafeteria/Section 125: Can be used for medical and daycare expenses per IRS guidelines.
Deferred Comp: Voluntary deferred compensation program (457 & Roth IRA Plans).
EAP: Employee Assistance Program provides 6 free counseling sessions per issue for employees and dependents.
Long Term Disability: Long term disability insurance provided by the City.
Longevity: Annual payment of $300 after 5 years of continuous years of service with $50 increases every 5 years with a maximum payment of $550.
Vacation: Vacation leave is earned and accrued in bi-weekly increments in the following manner: 80 hrs years 1 - 4; 120 hrs years 5 – 14; 160 hrs years 15 . New employees receive 40 hours of vacation upon hire with biweekly accruals beginning on the sixth month of employment. Vacation leave may accumulate to a maximum of 240 hours.
Medical Leave: Medical leave is accrued at a biweekly rate equal to 12 days a year. New employees receive 40 hours of medical leave upon hire with biweekly accruals beginning on the sixth month of employment. Medical leave may accumulate to a maximum of 1,440 hours.
Parental Leave: 3 weeks paid leave.
Personal Leave: 2 personal days are provided on the first of every calendar year. Employees must be employed on January 1st to receive personal leave days. Unused personal leave does not carry over to the next year.
Holidays: Twelve paid holidays per year.
Military: Active members receive 120 hours of military leave annually. Military leave does not carry over to the next year.
Salary : $300