Trade Show Program Lead

Position Overview

Kayfoods is seeking a highly organized, dependable, and creative Trade Show Program Lead to coordinate and execute our national trade show program.

Working under the supervision of the Administrative & Quality Assurance Director, this individual will manage the day-to-day planning, preparation, and execution of trade shows throughout the United States.

This is a hands-on position involving everything from event registrations and travel coordination to packing supplies, preparing product samples, traveling to shows, setting up booths, and handling breakdown.

During slower trade show periods, this individual will also assist with *social media content creation and graphic design projects using Adobe Illustrator*. Trade show responsibilities will always take priority.

We are looking for someone who is proactive, detail-oriented, creative, and comfortable working independently while collaborating with management and the sales team.

Key Responsibilities

Trade Show Planning & Preparation

- Coordinate event registrations, booth reservations, travel arrangements, and event logistics.

- Maintain the annual trade show calendar and track important deadlines.

- Prepare, organize, and physically pack booth equipment, marketing materials, supplies, and product samples.

- Coordinate shipping and ensure materials arrive on time.

- Maintain inventory and organization of trade show equipment and supplies.

- Communicate event updates and coordinate preparations with management and the sales team.

On-Site Trade Shows

- Travel nationwide to attend trade shows and industry events.

- Set up and break down booths, displays, and equipment.

- Prepare, cook, and serve food samples while following food safety procedures.

- Maintain a clean, organized, and professional booth.

- Welcome attendees and assist the sales team.

- Handle post-show packing, returns, and follow-up tasks.

Social Media & Graphic Design (During Slower Periods)

- Create and schedule social media posts, graphics, and short-form videos.

- Assist with product photography and promotional content.

- Use Adobe Illustrator to create and edit marketing materials, flyers, signage, and promotional graphics.

- Support the marketing team with additional creative projects as needed.

Trade show responsibilities are the primary focus of this position. Social media and graphic design tasks will be assigned based on the event schedule and business needs.

Qualifications

Required:

- Strong organizational skills, attention to detail, and ability to work independently.

- Experience using Adobe Illustrator.

- Experience creating or managing social media content for a business or brand.

- Strong communication and problem-solving skills.

- Comfortable with hands-on work, including packing equipment, setting up booths, and preparing food samples.

- Willingness to travel nationwide, including overnight trips.

- Valid driver's license.

Preferred:

- Trade show, event planning, or event coordination experience.

- Experience in food service, hospitality, or marketing.

- Photography, video editing, or additional graphic design skills.

Schedule

Regular Office Hours:

Monday–Thursday: 8:30 AM–5:00 PM

Friday: 8:30 AM–2:30 PM

Travel schedules vary and may include early mornings, evenings, overnight stays, and occasional Sunday departures. Flexibility is required during busy event periods.

Physical Requirements

- Ability to stand for extended periods during events.

- Ability to lift and carry up to 50 pounds.

- Ability to pack, transport, set up, and break down event equipment.

Compensation & Benefits

Pay: $22–$25 per hour, based on experience.

- 401(k)

- Paid Time Off

- Company-paid business travel

- Company-issued travel credit card

- $50/day meal per diem while traveling

- Mileage reimbursement when applicable

- Opportunities for professional growth

Join Our Team

If you're organized, creative, enjoy traveling, and aren't afraid to roll up your sleeves, we'd love to hear from you!

This position offers a unique combination of event coordination, nationwide travel, hands-on work, and creative marketing projects.

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

License/Certification:

• Drivers License (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person