What are the responsibilities and job description for the Bilingual Administrative Assistant position at Kaye/Bassman Architecture | Engineering | Construction | Real Estate?
A growing construction services firm is seeking a Bilingual Administrative Assistant to support both office operations and field teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and can balance multiple priorities while maintaining accuracy and organization.
Key Responsibilities
• Provide administrative support to project managers and leadership
• Translate documents and assist with communication in English and Spanish
• Support basic accounting functions including data entry, invoicing, and time tracking
• Maintain vendor information, including contacts, pricing, and agreements
• Assist with onboarding documentation and new hire processing
• Coordinate scheduling for safety meetings and field communications
• Organize and maintain digital and physical filing systems
• Track and submit project-related documentation as required
• Manage incoming calls, emails, and general correspondence
• Prepare internal communications, reports, and meeting materials
• Identify administrative inefficiencies and assist in resolving operational issues
• Support additional administrative needs across departments as needed
Qualifications
• Fluent in both English and Spanish (required)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and PDF tools
• Familiarity with basic accounting processes; experience with QuickBooks or similar platforms is a plus
• Highly organized with strong multitasking capabilities
• Detail-oriented with a high level of accuracy
• Strong written and verbal communication skills
• Ability to learn quickly and adapt in a dynamic environment
• Previous experience in construction or office administration is preferred
Compensation & Benefits
• Hourly pay ranging from $22.00 to $26.00, depending on experience
• Comprehensive medical, dental, and vision coverage
• Paid time off
• Opportunities for professional growth and advancement
• Collaborative, team-oriented work environment
Salary : $22 - $26