What are the responsibilities and job description for the Legal Administrative Assistant (National Law Firm) position at Kay Search Group?
Title: Legal Administrative Assistant (National Law Firm)
Company: Nationally Recognized Law Firm
Location: Garden City, NY (On-site)
Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k)
Overview for Legal Administrative Assistant:
A nationally recognized law firm is seeking an experienced Legal Administrative Assistant (to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training.
This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams.
Key Responsibilities for Legal Administrative Assistant:
- Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners.
- Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development.
- Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm.
- Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools.
- Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems.
- Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards.
- Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives.
- Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements.
- Provide support on special projects, system rollouts, and firm initiatives as assigned.
Qualifications for Legal Administrative Assistant:
- 5 years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional.
- Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook.
- Experience training or mentoring others on software, systems, or administrative processes strongly preferred.
- Exceptional attention to detail and ability to maintain confidentiality.
- Strong written, verbal, and interpersonal communication skills.
- Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment.
- Collaborative mindset with a service-oriented approach to firmwide support
Salary : $80,000 - $90,000