What are the responsibilities and job description for the Conference Services and Events Coordinator (Global Law Firm) position at Kay Search Group?
Position: Conference Services and Events Coordinator (Global Law Firm)
Location: New York, NY
Company: Prestigious AM100 Law Firm
Comp Package: Salary up to $70K, Paid Overtime, Paid Time Off, Full Benefits, Bonus Eligible, 401K, and More
Summary
Join one of the nation’s most respected law firms as a Conference Services and Events Coordinator, where you’ll play a key role in delivering exceptional experiences for clients, attorneys, and guests. This position places you at the heart of firm operations—coordinating high-profile meetings, client events, and executive conferences in a fast-paced, world-class environment. The ideal candidate is polished, professional, and thrives on creating seamless, sophisticated events that reflect the firm’s high standards of excellence.
Responsibilities for Conference Services and Events Coordinator
- :Serve as the primary point of contact for visitors and conference room users, ensuring a welcoming and professional environment
- .Coordinate all meeting and event logistics, including room setup, catering, AV requirements, materials, and signage
- .Manage reservations and event details using Rendezvous booking software to ensure accuracy and efficiency
- .Provide on-site event support, greeting guests, overseeing logistics, and resolving last-minute needs with professionalism
- .Collaborate with internal teams and clients to confirm event details and ensure flawless execution
- .Maintain organized event records, reports, and layouts using Visio and other internal systems
.
Qualifications for Conference Services and Events Coordinato
- r:High School diploma required; Bachelor’s degree strongly preferre
- d.Minimum of 3 years of experience in corporate hospitality, reception, or event coordinatio
- n.Excellent communication, organization, and client service skill
- s.Proficiency in Microsoft Office; experience with Rendezvous, MyKastle, or similar systems preferre
- d.Ability to multitask and manage competing priorities in a high-pressure, professional environmen
- t.Polished, dependable, and discreet, with exceptional attention to detai
Salary : $65,000 - $70,000