Administrative Assistant (Global Law Firm)

Position: Administrative Assistant (Global Law Firm)

Location: New York, NY (Hybrid)

Company: Globally Recognized Consulting and Financial Firm

Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts

Summary for Administrative Assistant (Global Law Firm):

We’re seeking a Administrative Assistant (Global Law Firm) to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You’ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.

Key Responsibilities for Administrative Assistant (Global Law Firm):

• Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
• Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
• Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
• Coordinate internal and client meetings, firm events, and business-development materials.
• Draft, proofread, and format correspondence and documents with precision.
• Mentor junior administrative staff and help lead training and development sessions.
• Maintain effective administrative systems and uphold confidentiality across all workstreams.

Requirements for Senior Executive Assistant:

• 5 years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
• High school diploma or equivalent required.
• Excellent communication skills, professionalism, and sound judgment.
• Ability to manage competing priorities in a fast-paced, deadline-driven setting.
• Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
• Exceptional organizational skills and a detail-oriented, proactive approach.
• Demonstrated initiative, service orientation, and strong business acumen.