What are the responsibilities and job description for the Executive Assistant position at Kavaliro?
Job Description
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. This role is critical to ensuring executives can focus on strategic priorities by managing schedules, communications, and day-to-day logistics efficiently and professionally.
The ideal candidate is detail-oriented, discreet, adaptable, and comfortable working in a fast-paced environment with shifting priorities.
Key Responsibilities
On-Site
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. This role is critical to ensuring executives can focus on strategic priorities by managing schedules, communications, and day-to-day logistics efficiently and professionally.
The ideal candidate is detail-oriented, discreet, adaptable, and comfortable working in a fast-paced environment with shifting priorities.
Key Responsibilities
- Provide direct administrative support to executive leadership
- Manage complex calendars, schedule meetings, and coordinate travel arrangements
- Prepare and edit correspondence, reports, presentations, and meeting materials
- Serve as a key point of contact between executives and internal/external stakeholders
- Handle confidential and sensitive information with professionalism and discretion
- Coordinate meetings, agendas, and follow-ups, including taking and distributing notes
- Assist with expense reporting, invoicing, and budget tracking as needed
- Support special projects and initiatives as assigned
- Maintain organized filing systems (digital and/or physical)
- Anticipate executive needs and proactively address issues before they arise
- 3 years of experience as an Executive Assistant or Senior Administrative Assistant
- Strong organizational, time-management, and multitasking skills
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and integrity
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools
- Ability to work independently and manage competing priorities
- Strong attention to detail and follow-through
- Experience supporting C-level or senior executives
- Familiarity with CRM systems, expense management tools, or project tracking software
- Experience working in fast-growing, corporate, or professional services environments
- Bachelor’s degree or equivalent professional experience
- Executive satisfaction and efficiency
- Accuracy and timeliness of scheduling and communications
- Strong stakeholder relationships
- Smooth execution of meetings, travel, and special projects
- Professional, fast-paced environment
- Hybrid or on-site depending on business needs
- Occasional flexibility outside standard business hours may be required
- Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
On-Site