Receptionist / Admin Assistant

Job description

Receptionist / Admin Assistant

KASA, one of the leading heavy-civil construction engineering companies in Southern California, is seeking a Receptionist / Admin Assistant who desires to be part of a talented team bidding high profile projects across Southern California.

What You’ll Do:

• Providing administrative office support as needed may include assistance with Estimating, Project Management, Payroll Department, HR or General Office duties
• Scan, sort and/or route invoices for approvals
• Enter Invoices in Accounting Software ( Foundation Software )
• Verifying the accuracy of Invoices by cross-referencing Shipper Tickets and Purchase Orders
• Gather proper releases, certified payrolls, etc. from Subcontractors
• Gather proper releases from all other Vendors
• Verify Pre-lims on file for each vendor
• Review and rectify statements and job material tickets
• Preparing all Invoices for timely payment
• Negotiate Invoices and Credits as necessary
• Verify vendor statements reconciliation
• Locate and retrieve invoice backups, maintain return receipts, file payments, and route as needed
• Filing various documents
• Diligently work in a deadline-intensive work environment and possess organizational and multi-tasking skills as needed
• Data Entry on Credit Card Transactions

We’re Looking For:

• Functions effectively as part of a team
• Computer proficiency and the ability to adapt to new innovations and processes
• Strong written, communication, and problem-solving skills
• Excellent time management and organizational skills
• Good math/accounting skills
• Strong Typing Skills
• General understanding of the industry
• Ability to maintain discretion and confidentiality at all times
• Ready and willing to learn new skills to enhance their career growth
• Ability to work under pressure and be versatile throughout the company
• Uphold etiquette and professionalism with vendors, employees and the management team
• Bring new ideas to help streamline processes
• Honest and Reliable
• Passive aggressive attitude
• Neat and orderly
• Ability to work independently and take initiative
• Fit in our company culture
• Excellent attitude
• Must have reliable transportation
• Willingness to work overtime if necessary

KASA is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

Benefits

100% Health Insurance

100% Dental Insurance

401K Profit Sharing Plan

Paid Time Off

Vacation Pay

Sick Days

Company Perks

Discretionary Bonuses

Modern and clean work environment

Job Type: Full-time

Experience:

• Accounts Payable in Construction: 2 years (Preferred)
• Understanding Prevailing Wage / Public Works Projects ( Preferred )
• Bilingual in Spanish preferred
• Use of Accounting Software ( Foundation Software ) preferred

Education:

• High school or equivalent (Preferred)
• College Degree in Accounting ( Preferred )

Benefit Conditions:

• A waiting period may apply
• Only full-time employees are eligible

Work Remotely

• No

Job Type: Full-time

Salary: $17.00 - $25.00 per hour

Benefits

• 401(k)
• Dental Insurance
• Health insurance
• Paid time off

Schedule:

• 8-hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

KASA’s Core Values

KASA Safety Culture

• Knowledge
• Awareness
• See Something, Say Something
• Alive