What are the responsibilities and job description for the Admin Assistant position at Flow-X International Canada Inc.?
About the Company
Flow-X is a fast-growing logistics and supply chain company operating across North America and Latin America. We support cross-border e-commerce, warehouse operations, and freight logistics in a dynamic, high-growth environment.
Position Summary
We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and basic warehouse coordination. This role will play a key part in ensuring smooth administrative processes, including office management, vendor coordination, and facility support.
Key Responsibilities
1. Office Administration
- Manage general office needs (ordering supplies, workspace setup, organization)
- Maintain files, documents, and shared folders
- Support meeting scheduling and basic internal coordination
- Assist with simple expense tracking and admin records
2. Warehouse & Facility Support
- Support basic warehouse/admin coordination (badges, access, supplies, etc.)
- Help coordinate facility-related needs (maintenance, vendors, utilities)
- Liaise with service providers and follow up on issues when needed
3. Vendor & Procurement Support
- Assist with purchasing and vendor coordination (office and warehouse needs)
- Track orders, deliveries, and invoices
- Maintain vendor contact lists and basic documentation
4. General Administrative Support
- Support coordination with staffing agencies for new hire onboarding
- Provide ad hoc admin support to the local team
- Help with small projects and day-to-day coordination tasks
Qualifications
- 1–3 years of administrative or coordination experience
- Organized, detail-oriented, and able to multitask
- Good communication skills and a proactive attitude
- Comfortable working in both office and warehouse environments
- Basic Microsoft Office skills (Excel, Word, Outlook)
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Language:
- Chinese (Preferred)
Work Location: In person
Salary : $22 - $28