What are the responsibilities and job description for the IT Procurement & Asset Mgmt Spec position at KARL STORZ North America?
About The Role
The IT Procurement and Asset Manager is responsible for managing end-to-end IT procurement and asset lifecycle processes across North and South America. This role partners closely with IT, Finance, and external vendors to ensure accurate purchasing, asset tracking, inventory management, and financial reconciliation.
This individual will play a key role in maintaining asset integrity across systems (ServiceNow, SAP), optimizing vendor relationships, and driving continuous improvement through reporting, analytics, and cost-saving initiatives.
Key Responsibilities
KARL STORZ is a global leader in endoscopic technology and medical imaging solutions, known for its innovation, quality, and commitment to improving patient outcomes. As a family-owned company with a strong global presence, KARL STORZ fosters a collaborative and forward-thinking environment where employees can make a meaningful impact in advancing healthcare technology.
The IT Procurement and Asset Manager is responsible for managing end-to-end IT procurement and asset lifecycle processes across North and South America. This role partners closely with IT, Finance, and external vendors to ensure accurate purchasing, asset tracking, inventory management, and financial reconciliation.
This individual will play a key role in maintaining asset integrity across systems (ServiceNow, SAP), optimizing vendor relationships, and driving continuous improvement through reporting, analytics, and cost-saving initiatives.
Key Responsibilities
- Manage IT procurement processes, including creating purchase orders in SAP and vendor portals based on ServiceNow requests
- Track and stage IT orders to ensure timely delivery within defined SLAs and provide status updates to stakeholders
- Receive, inventory, and distribute IT equipment across supported sites and internal IT teams
- Maintain accurate IT asset records across ServiceNow (CMDB) and SAP, including onboarding and offboarding activities
- Perform asset reconciliation against vendor invoices to ensure financial accuracy and compliance
- Manage inventory levels and ensure adequate stock across multiple locations
- Develop and oversee e-waste processes, ensuring compliance with cybersecurity and environmental standards
- Conduct regular audits of IT assets, software licenses, and cellular services to ensure accuracy and compliance
- Partner with vendors to procure hardware/software, manage licensing, and ensure contract compliance
- Monitor and manage legal hold inventory, including tracking and maintaining associated assets
- Develop and maintain asset management processes and documentation aligned with departmental guidelines
- Perform spend analysis and generate financial and operational reports for leadership
- Identify opportunities to reduce costs, eliminate inefficiencies, and drive process improvements
- Manage vendor relationships, including pricing negotiations and service catalog oversight
- Assign, remove, and audit software usage to minimize cost and risk exposure
- Minimum of 4 years of experience in IT Procurement and/or IT Asset Management
- Experience working with SAP for procurement and financial tracking
- Hands-on experience with ITSM/CMDB systems such as ServiceNow
- Familiarity with ITIL processes and frameworks
- Strong ability to manage multiple priorities in a fast-paced, global environment
- High School Diploma or equivalent
- 7–10 years of experience in IT Asset Management or IT Procurement
- IT Asset Management certifications (CHAMP, CSAM)
- ITIL v4 certification
- Bachelor’s degree in a relevant IT or business field
- Experience with mobile device management tools such as AirWatch or Intune
- Experience supporting global or multi-site organizations
- Strong ownership mindset with the ability to manage processes end-to-end
- Analytical thinking with the ability to translate data into actionable insights
- Detail-oriented approach to ensure accuracy in asset tracking and financial reconciliation
- Ability to build strong relationships with internal stakeholders and external vendors
- Proactive mindset focused on continuous improvement and cost optimization
- Adaptability and flexibility in managing changing priorities
- Opportunity to work within a global MedTech organization supporting critical IT operations
- Exposure to cross-functional teams including IT, Finance, and Procurement
- A collaborative and process-driven environment with opportunities to improve and optimize systems
- Competitive compensation and benefits package
- Hybrid work flexibility
KARL STORZ is a global leader in endoscopic technology and medical imaging solutions, known for its innovation, quality, and commitment to improving patient outcomes. As a family-owned company with a strong global presence, KARL STORZ fosters a collaborative and forward-thinking environment where employees can make a meaningful impact in advancing healthcare technology.