What are the responsibilities and job description for the Administrative Assistant position at Karen Kris & Associates LLC?
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where tasks are completed with precision and professionalism. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence.
- Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism
- Operate multi-line phone systems, handle incoming calls, and provide prompt, courteous customer support
- Maintain accurate data entry using computer skills, including Microsoft Office and Google Workspace applications
- Organize and file documents systematically, ensuring easy retrieval and compliance with record-keeping standards
- Assist with calendar management and scheduling appointments for staff or executives
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
- Perform clerical tasks such as proofreading correspondence, preparing reports, and managing office supplies inventory
- Provide exceptional customer service by addressing inquiries efficiently and maintaining positive communication at all times
- Proven experience in office management, administrative support, or clerical roles with strong organizational skills
- Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools
- Familiarity with QuickBooks for bookkeeping and financial record-keeping
- Strong phone etiquette skills with experience managing multi-line phone systems and providing customer support
- Exceptional organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment
- Attention to detail for proofreading documents and maintaining accurate records
- Personal assistant experience is also valued
- Ability to handle sensitive information discreetly while providing excellent customer service
Join us in creating a vibrant office environment where your proactive approach makes a real difference! We value energetic professionals who thrive on organization, communication, and delivering top-tier support. This is more than just an administrative role — it’s an opportunity to grow your career in a supportive setting that recognizes your contributions.
Job Type: Full-time
Pay: $22.00 - $28.31 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $22 - $28