What are the responsibilities and job description for the Office Manager position at KAPPLER?
Company Description
KAPPLER is a leading medical solutions provider that has been revolutionizing the medical and dental industry since 1947. With a focus on designing efficient, ergonomic, and modern medical and dental practices globally, Kappler offers over 7 decades of experience in delivering functional, innovative, and aesthetically pleasing designs. The company prioritizes establishing lasting relationships with clients and providing proven structured processes, ergonomic furnishings, and efficient workflows for practices.
Role Description
This is a full-time on-site role for an Office Manager at KAPPLER in Charlotte,NC. The Office Manager will be responsible for overseeing office operations, managing administrative tasks, overseeing accounting and billing, procurement for shipments and deliveries and handling office equipment and supplies.
- Administrative Oversight: Managing day-to-day administrative functions such as handling correspondence, maintaining office supplies, overseeing mail distribution, and ensuring the office environment is clean, organized, and functional.
- Budget and Expense Management: Managing office budgets, processing invoices, monitoring expenses, and working with accounting department and payroll team.
- Scheduling and Coordination: Organizing client and vendor meetings, coordinating travel arrangements and scheduling deliveries and installations.
- Vendor and Facility Management: Liaising with vendors and service providers, negotiating contracts, managing office equipment maintenance, and ensuring facilities meet the needs of the organization.
- Recordkeeping: Maintaining accurate records, and managing sensitive documentation such as contracts, employee files, and financial records.
- Vendor, Client and Partner Interaction: Serving as the first point of contact for clients or visitors at the office, communicating with clients, partners and vendors on A/P and A/R and insurances for company and employees.
- Procurement: Organize and track national and international shipments, coordinate with shipping companies, brokers and movers. Ensure efficient and timely delivery of shipments.
To excel in this role, you should possess strong organizational, leadership, and communication skills, as well as the ability to multitask and adapt to changing priorities.
Requirements:
- Proficiency in Microsoft Office and Quickbooks
- Experience in basic accounting and procurement
- Solid understanding of budgeting
- Highly organized and ability to quickly adapt
Please submit your resume to be considered as a candidate.