What are the responsibilities and job description for the Accounts Payable Specialist position at Kansas Department of Health and Environment?
Job Posting
Important Recruitment Information for this vacancy
Job Posting closes:August 8, 2026
Required documents uploaded by: August 8, 2026
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 . KDHE does not provide sponsorships for this position.
E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here .
http://www.kdhe.ks.gov/
About The Position
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement And Deferred Compensation Programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The position (K0225360)
Job Responsibilities may include but are not limited to the following: Audits and releases for payment vendor payments originating from all divisions within KDHE.Audits vouchers and supporting documentation to ensure compliance with Department of Administration, KDHE, and the Statewide Management Accounting and Reporting Tool system (SMART) policies and procedures. Audits non-travel related interfund expenditures for all programs within KDHE.Payment vouchers for items or services purchased from agency or statewide contracts are audited to ensure conformity with contract terms.Understands the Requisition to Payment process in the Statewide Management Accounting and Reporting Tool system (SMART) and prepares requisitions when necessary in accordance with the established procedures.Provides assistance and consultation to division accounts payable/purchasing staff regarding State of Kansas and KDHE Procurement policies and the procurement of and preparation of payment for commodities and services.Interprets policies and informs agency personnel of new policies to ensure compliance.Implements new policies and procedures as directed.Works in conjunction with other Quality Control staff to ensure that agency payment vouchers are reviewed and processed in a timely manner.Assists the Director of Finance with special projects as assigned.
Assists the Travel Expense Coordinator in reviewing, reconciling and preparing payment for agency Business Procurement Card purchases.Transactions are reviewed to ensure compliance with BPC guidelines as set forth by the Division of Accounts and Reports and the Division of Purchases.Contacts division accounts payable/purchasing staff and/or vendors to resolve disputed charges or transactions.
Assists the Travel Expense Coordinator with auditing agency in-state and out-of-state travel expense reports for the Division of Public Health to ensure that the reimbursement request is in compliance with State of Kansas policies and procedures and any applicable statutes or regulations and that appropriate supporting documentation is attached.Assists the Travel Expense Coordinator with the entry of travel authorization requests during peak periods and serves as backup to the Coordinator during absences.Reviews and approves agency out-of-state travel requests.Assists the Travel Expense Coordinator in auditing agency registration payment vouchers for compliance with travel policies and procedures.Ensures that all travel reimbursements are in compliance with State of Kansas policies and procedures and any applicable statutes or regulations. Assists in the distribution of VISA lodging cards to agency staff when necessary.
Qualifications
Name: Jude Michel
Email: jude.e.michel@ks.gov
Mailing Address:1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Important Recruitment Information for this vacancy
Job Posting closes:August 8, 2026
Required documents uploaded by: August 8, 2026
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 . KDHE does not provide sponsorships for this position.
E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here .
http://www.kdhe.ks.gov/
About The Position
- Who can apply: KDHE (Agency Only). State of Kansas Only (Internal). Anyone (External).
- Classified/Unclassified Service: Unclassified
- Full-Time/Part-Time: Full-Time
- Regular/Temporary: Regular
- Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
- Eligible to Receive Benefits: Yes
- Veterans' Preference Eligible: Yes
- Sponsorship:KDHE does not provide sponsorship for this position.
- Hourly Pay Range: $17.78
- Salary can vary depending upon education, experience, or qualifications.
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement And Deferred Compensation Programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The position (K0225360)
Job Responsibilities may include but are not limited to the following: Audits and releases for payment vendor payments originating from all divisions within KDHE.Audits vouchers and supporting documentation to ensure compliance with Department of Administration, KDHE, and the Statewide Management Accounting and Reporting Tool system (SMART) policies and procedures. Audits non-travel related interfund expenditures for all programs within KDHE.Payment vouchers for items or services purchased from agency or statewide contracts are audited to ensure conformity with contract terms.Understands the Requisition to Payment process in the Statewide Management Accounting and Reporting Tool system (SMART) and prepares requisitions when necessary in accordance with the established procedures.Provides assistance and consultation to division accounts payable/purchasing staff regarding State of Kansas and KDHE Procurement policies and the procurement of and preparation of payment for commodities and services.Interprets policies and informs agency personnel of new policies to ensure compliance.Implements new policies and procedures as directed.Works in conjunction with other Quality Control staff to ensure that agency payment vouchers are reviewed and processed in a timely manner.Assists the Director of Finance with special projects as assigned.
Assists the Travel Expense Coordinator in reviewing, reconciling and preparing payment for agency Business Procurement Card purchases.Transactions are reviewed to ensure compliance with BPC guidelines as set forth by the Division of Accounts and Reports and the Division of Purchases.Contacts division accounts payable/purchasing staff and/or vendors to resolve disputed charges or transactions.
Assists the Travel Expense Coordinator with auditing agency in-state and out-of-state travel expense reports for the Division of Public Health to ensure that the reimbursement request is in compliance with State of Kansas policies and procedures and any applicable statutes or regulations and that appropriate supporting documentation is attached.Assists the Travel Expense Coordinator with the entry of travel authorization requests during peak periods and serves as backup to the Coordinator during absences.Reviews and approves agency out-of-state travel requests.Assists the Travel Expense Coordinator in auditing agency registration payment vouchers for compliance with travel policies and procedures.Ensures that all travel reimbursements are in compliance with State of Kansas policies and procedures and any applicable statutes or regulations. Assists in the distribution of VISA lodging cards to agency staff when necessary.
Qualifications
- Education:
- High School, GED
- Licensing & Certification:
- Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
- Minimum Qualifications:
- One year of experience in professional accounting/auditing work. Education may be substituted for experience as determined relevant by the agency.
- Preferred Qualifications:
- Microsoft Word, Excel, PowerPoint, Access
- Proofreading, editing, attention to detail
- Excellent oral and written communication skills as demonstrated in the application for employment, i
- Excellent oral and written communication skills as demonstrated in the application for employment, i
- Extensive experience utilizing a personal computer and knowledge of spreadsheets and word processing
- Extensive knowledge of Department of Administration policies and procedures
- Ability to multi-task and manage several projects.
- At least (1) year of experience in general accounting.
- Knowledge of and completed training using the Statewide Management and Reporting Tool (SMART) system
- Post-Offer, Pre-employment Requirements:
- Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Question s
Name: Jude Michel
Email: jude.e.michel@ks.gov
Mailing Address:1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
- Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
- Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Required Documents For This Application To Be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
- Resume
- Cover Letter
How To Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How To Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Salary : $18