Bookkeeper/Accounts Receivable Specialist

Position Details:

• Competitive Hourly Wage
• Full-time: 40 hours per week
• Nonexempt: Overtime pay after 40 hours/week
• Location: On site at our Field Support Office in Wamego, Kansas
• Schedule: Monday-Friday 8-5

Role Summary

The Bookkeeper/Accounts Receivable Specialist position supports accurate, timely financial reporting and cash collection for multiple company locations. This role records and reconciles daily transactions, maintains customer accounts, monitors receivables, resolves discrepancies, and provides responsive accounting support while safeguarding confidential information and following established internal controls.

Duties and Responsibilities

• Accounting records: Record assigned financial transactions completely, accurately, and on time in the accounting system; review source documents and correct discrepancies.
• Accounts receivable: Maintain customer accounts, apply receipts, issue or support monthly statements, monitor aging, follow up on past-due balances, and document collection activity. Proactively collect past-due balances through professional phone calls and written correspondence. Establish approved payment arrangements and prepare or file required legal documentation.
• Reconciliations: Reconcile daily transactions for assigned locations. Reconcile assigned bank, general ledger, and subsidiary accounts; investigate variances and prepare correcting entries or supporting documentation as appropriate.
• Customer service: Communicate professionally with customers by phone and email to answer account questions, resolve billing or payment issues, and coordinate approved payment arrangements.
• Location support: Respond to accounting and business system questions from company locations and help ensure transactions are submitted accurately and by required deadlines.
• Month-end support: Assist with month-end and year-end close activities, reporting, audit requests, and other accounting projects as assigned.
• Controls and compliance: Follow company policies, internal controls, record-retention practices, and confidentiality requirements; escalate unusual transactions or unresolved issues promptly.
• Teamwork: Provide cross-training and backup support for other accounting functions, maintain organized electronic and physical records, and model company values in daily work.
• Process improvement: Identify opportunities to improve accuracy, efficiency, documentation, and service within bookkeeping and accounts receivable processes.

Qualifications

• High school diploma or equivalent required; college-level accounting coursework, degree in related field and/or equivalent bookkeeping/accounts receivable experience preferred.
• Working knowledge of basic accounting principles, account reconciliation and accounts receivable practices.
• Strong attention to detail, numerical accuracy, analytical thinking, organization, and follow-through.
• Proficiency with Microsoft Office products including Microsoft Excel, Outlook, Teams and OneNote.
• Ability to learn new systems, follow documented procedures, manage competing deadlines, and work independently while collaborating with others.
• Professional written and verbal communication skills, including the ability to handle customer account matters with discretion and tact.
• Ability to protect confidential financial and customer information.
• Ability to work additional hours as needed during month-end, year-end, or other peak accounting periods.
• Valid driver’s license and acceptable motor vehicle record when driving is required for assigned duties.

Core Competencies

• Accuracy and attention to detail
• Customer focus and professional communication
• Accountability and sound judgment
• Time management and prioritization
• Problem solving and continuous improvement
• Collaboration and adaptability

Benefits

• Medical, dental, and vision; Health Savings Plan; life and disability; AFLAC; flexible spending account
• 401(k) match and profit sharing
• Tenured based accrued PTO-[96 hours in first year]
• 32 hours holiday PTO
• Six paid holidays
• Bereavement pay
• Wellness plan
• Company uniforms