Accounts Payable Specialist

AP & AR Specialist – Accounts Receivable & Accounts Payable - ConTech / SaaS

Location: California, Nevada, Idaho - United States

Start Date: Immediate

About the Company

If you’re looking for a role where you’ll be able to genuinely contribute to a growing company, take ownership and help to create meaningful processes, then keep reading.

We are thrilled to be recruiting for a global organization who provide software solutions to the Architecture, Engineering, Construction, and Operations (AECO) industry.

Employed by users worldwide, their integrated collaboration platform provides customers with real-time coordination, automated clash detection, and issue tracking throughout the lifecycle of any construction, infrastructure, or manufacturing project. This platform allows for seamless communication across all project stakeholders within a unified environment.

Having recently been awarded a Best Managed Company accolade by Deloitte, they are going from strength to strength and the recruitment of this role is essential in order to keep up with the momentum.

Role Overview

A fast-growing global SaaS company is expanding its finance team and looking for an experienced Accountant to take ownership of day-to-day financial operations across the North American region. This is a highly autonomous role covering a mix of invoicing, accounts receivable, and accounts payable, ideal for someone who’s confident managing the full cycle and thrives in a growing, remote-first environment.

The ideal candidate will play a vital role in maintaining accurate financial records, facilitating timely payments, and ensuring smooth financial operations.

Where you will make a difference

Invoicing & Billing

• Creating and editing licenses for customers.
• Generate accurate and timely invoices for licenses provided to the customers.
• Verify billing information, such as product descriptions, pricing, and terms, ensuring alignment with sales contracts and agreements.
• Verify that taxes are correctly calculated and applied, ensuring accuracy and filing in compliance with applicable tax regulations in US and Canada.
• Work closely with the sales and customer service teams to address any invoicing-related inquiries or discrepancies.

Accounts Receivable

• Monitor and manage accounts receivable aging, ensuring timely collection of outstanding payments.
• Collaborate with customers to resolve billing discrepancies and outstanding payment issues.
• Maintain accurate and up-to-date accounts receivable records and ensure proper filing and documentation.
• Implement effective credit control measures to minimize delinquencies and bad debt risks.
• Provide regular reports on accounts receivable status, aging analysis, and collection efforts to management.

Accounts Payable

• Review and process vendor invoices, expense reports, and payment requests accurately and in a timely manner.
• Verify invoice details, purchase orders, and payment terms for adherence to company policies.
• Coordinate with internal departments to obtain proper approvals for payments.
• Perform regular reconciliations of accounts payable statements, including vendor account reconciliations.
• Prepare and process electronic payments.
• Maintain accurate and up-to-date accounts payable records and ensure proper filing and documentation.
• Assist in month-end closing activities, including accruals and reporting.

Process Improvement

• Identify opportunities for process optimization in invoicing, accounts receivable, and accounts payable functions, suggesting and implementing improvements for efficiency and effectiveness.

Who you are

• Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience).
• 5 years’ experience as an Accountant handling invoicing, accounts receivable, accounts payable functions in the US and Canada.
• Strong knowledge of accounting principles and regulations in the US and Canada and relevant tax regulations. Experience in using accounting software and ERP systems.
• Exceptional attention to detail and accuracy in data entry and recordkeeping.
• Excellent analytical and problem-solving skills to identify and resolve discrepancies.
• Strong communication skills to collaborate effectively with internal and external stakeholders.
• Ability to work independently, prioritize tasks, and meet deadlines in a dynamic work environment.
• High level of integrity and adherence to confidentiality guidelines.
• Fluent in English with excellent writing and oral skills.

Why Join Us

• Awarded Best Managed Company in Switzerland by Deloitte in 2024 and 2025
• Bi-Annual Company Wide Trips (2023 Armenia 2025 Switzerland and more to come!)
• Remote Work from CA, ID or NV
• High Flexibility
• Employee-Focused Culture
• Innovative and Collaborative Team
• Great Working Conditions