What are the responsibilities and job description for the Advanced Systems Prototype Buyer/Planner position at Kalmar?
At Kalmar, we are moving goods in critical supply chains around the world. As the forerunner in sustainable material handling equipment and services, we set the industry benchmark for a zero-emission future. We are driven by teamwork, innovation, and taking ownership to deliver results. With our global reach and local expertise, our success starts with a strong focus on the customer, ensuring their needs guide our daily work. We are dedicated to respecting others and fostering an inclusive culture where all voices are heard, empowering us to succeed together. Together, we are making every move count.
Purpose of the position
The Advanced Systems and Project Buyer is a key procurement role within TT Sourcing, responsible for supporting the development of prototype machines at our Ottawa Prototype Center. This position requires a blend of project management, tactical purchasing expertise and strategic sourcing capabilities. This position will manage the full procurement lifecycle for prototype components, ensure timely delivery and adherence to specifications, and cultivate strong relationships with suppliers to optimize performance and drive value.
Main tasks and responsibilities
Prototype Component Procurement
Manage the end-to-end procurement process for components required for prototype machine builds, including:
Requirements gathering in collaboration with project teams
Working with category sourcing team on new parts sourcing
Request for Quotation (RFQ) preparation and analysis
Purchase order creation and management
Order tracking, follow up and issue resolution
Delivery coordination
Source components considering technical specifications, quality standards, delivery timelines, and budget constraints.
Evaluate and develop new and existing suppliers, including prototype suppliers, for potential use in future production.
Maintain accurate procurement records and documentation.
Collaborate with internal stakeholders (e.g., Engineering, Quality, Logistics) to align supplier activities with business needs.
Drive continuous improvement initiatives with suppliers.
Planning Prototype Components
To support planning activities for projects that require prototype assembly of full machine or sub-systems executed in Ottawa Kansas including item/BOM management, part routings, and indirect material tracking.
Follow-up of production orders and item availability during the prototype assembly
planning and execution phase.
Manage and improve logistics for prototype assembly, to/from protoshop and inside
Protoshop.
To manage and maintain top level E-BOMs and sub level E-BOMs from a R&D
perspective in LN, for configuration and forecasting point of view.
Plan and perform your own activities according to specified requirements and time schedule.
Responsibility for regularly reporting to the involved stakeholders regarding outcome and
possible deviations.
To contribute and propose improvements for efficient working processes.
To be a liaison between Sourcing, R & D departments and Production.
What you’ll need to succeed
Education
Bachelor's degree in Business Administration, Supply Chain Management, Engineering, or a related field.
Qualifications
Minimum [3 ] years of experience in a purchasing/procurement role within a manufacturing/engineering environment.
Strong knowledge of the complete order-to-delivery process.
Sourcing experience, including supplier identification, evaluation, and negotiation.
Experience in procuring technical components is highly desirable.
Excellent communication, negotiation, and interpersonal skills.
Strong analytical and problem-solving skills.
Proficiency in ERP systems and MS Office Suite.
Ability to manage multiple projects and priorities effectively.
Fluency in English is required.
Preferred Qualifications
Experience working with prototype development.
Experience in a global sourcing environment.
Experience in project management
Personal Attributes
Proactive and results-oriented
Strong attention to detail
Ability to work independently and as part of a team
Excellent organizational skills
You will be part of
If you are seeking a challenging and rewarding career opportunity, are motivated and have a strong work ethic, and are interested in working in a world-class, global environment with state-of-the-art projects and technology then we invite you to apply for our role.
Interested to join?
Please submit your resume/CV for consideration.
About Kalmar
Kalmar (Nasdaq Helsinki: KALMAR) is moving goods in critical supply chains around the world, with the vision to be the forerunner in sustainable material handling equipment and services. The company offers a wide range of industry shaping heavy material handling equipment and services to ports and terminals, distribution centres, manufacturing and heavy logistics. Headquartered in Helsinki, Finland, Kalmar operates globally in over 120 countries and employs approximately 5,200 people. In 2024, the company's sales totalled approximately EUR 1.7 billion.
www.kalmarglobal.com
Purpose of the position
The Advanced Systems and Project Buyer is a key procurement role within TT Sourcing, responsible for supporting the development of prototype machines at our Ottawa Prototype Center. This position requires a blend of project management, tactical purchasing expertise and strategic sourcing capabilities. This position will manage the full procurement lifecycle for prototype components, ensure timely delivery and adherence to specifications, and cultivate strong relationships with suppliers to optimize performance and drive value.
Main tasks and responsibilities
Prototype Component Procurement
Manage the end-to-end procurement process for components required for prototype machine builds, including:
Requirements gathering in collaboration with project teams
Working with category sourcing team on new parts sourcing
Request for Quotation (RFQ) preparation and analysis
Purchase order creation and management
Order tracking, follow up and issue resolution
Delivery coordination
Source components considering technical specifications, quality standards, delivery timelines, and budget constraints.
Evaluate and develop new and existing suppliers, including prototype suppliers, for potential use in future production.
Maintain accurate procurement records and documentation.
Collaborate with internal stakeholders (e.g., Engineering, Quality, Logistics) to align supplier activities with business needs.
Drive continuous improvement initiatives with suppliers.
Planning Prototype Components
To support planning activities for projects that require prototype assembly of full machine or sub-systems executed in Ottawa Kansas including item/BOM management, part routings, and indirect material tracking.
Follow-up of production orders and item availability during the prototype assembly
planning and execution phase.
Manage and improve logistics for prototype assembly, to/from protoshop and inside
Protoshop.
To manage and maintain top level E-BOMs and sub level E-BOMs from a R&D
perspective in LN, for configuration and forecasting point of view.
Plan and perform your own activities according to specified requirements and time schedule.
Responsibility for regularly reporting to the involved stakeholders regarding outcome and
possible deviations.
To contribute and propose improvements for efficient working processes.
To be a liaison between Sourcing, R & D departments and Production.
What you’ll need to succeed
Education
Bachelor's degree in Business Administration, Supply Chain Management, Engineering, or a related field.
Qualifications
Minimum [3 ] years of experience in a purchasing/procurement role within a manufacturing/engineering environment.
Strong knowledge of the complete order-to-delivery process.
Sourcing experience, including supplier identification, evaluation, and negotiation.
Experience in procuring technical components is highly desirable.
Excellent communication, negotiation, and interpersonal skills.
Strong analytical and problem-solving skills.
Proficiency in ERP systems and MS Office Suite.
Ability to manage multiple projects and priorities effectively.
Fluency in English is required.
Preferred Qualifications
Experience working with prototype development.
Experience in a global sourcing environment.
Experience in project management
Personal Attributes
Proactive and results-oriented
Strong attention to detail
Ability to work independently and as part of a team
Excellent organizational skills
You will be part of
If you are seeking a challenging and rewarding career opportunity, are motivated and have a strong work ethic, and are interested in working in a world-class, global environment with state-of-the-art projects and technology then we invite you to apply for our role.
Interested to join?
Please submit your resume/CV for consideration.
About Kalmar
Kalmar (Nasdaq Helsinki: KALMAR) is moving goods in critical supply chains around the world, with the vision to be the forerunner in sustainable material handling equipment and services. The company offers a wide range of industry shaping heavy material handling equipment and services to ports and terminals, distribution centres, manufacturing and heavy logistics. Headquartered in Helsinki, Finland, Kalmar operates globally in over 120 countries and employs approximately 5,200 people. In 2024, the company's sales totalled approximately EUR 1.7 billion.
www.kalmarglobal.com
