What are the responsibilities and job description for the Administrative Assistants position at Kalman & Company, Inc.?
Administrative Assistants
Kalman & Company is seeking to hire several Administrative Assistants in support of a government program in Crane, IN. These positions are tied to a government proposal. The projected award date is in early 2027.
Administrative Assistants keep a large program organized and compliant. You will manage correspondence, records, scheduling, and document processing for property management operations and help ensure every transaction is properly documented.
Role and Responsibilities:
Includes the following:
- Prepare and track correspondence, memos, visit requests, property passes, and off-station letters.
- Scan, index, and upload documents into Government databases; maintain records under Navy records-management policy.
- Coordinate meetings and events; prepare agendas, minutes, and presentations.
- Track training completion and certifications for program staff; maintain rosters and logs.
- Provide front-office support, including visitor control at warehouse facilities.
Minimum Qualifications:
- U.S. citizenship (required for all positions on this program)
- Active Secret security clearance, or the ability to obtain and maintain one; must be eligible for a Tier 3 background investigation before system access
- 1 year of administrative or office support experience
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Preferred Qualifications:
- High school diploma or equivalent; Associate's degree a plus
- DoD or Navy administrative experience; Navy correspondence format
- Records management or document control experience
Work Environment:
Work is performed primarily in a climate-controlled environment.
Kalman & Company, Inc. is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.