We are actively looking to fill an Accounts Payable Clerk position within our Accounting Department. This is a high-volume, fast paced, detail-oriented position that requires accurate maintenance of accounting documents. Will consist of processing of shipping invoices, sorting and dispersing of daily mail, gathering, preparing and sorting of records for scanning, high-volume scanning, data verification, and file management, invoice to order matching, and data entry. Must be a self-starter with strong excel, math and data entry skills, must demonstrate attention to detail and organizational skills as well as posses’ patience and persistence. These are all must-haves in this role.

The ideal candidate will have a minimum of two years’ experience. General working knowledge of general accounting processes is preferred. You will need to be proficient in Microsoft Office Applications, particularly Word and Excel. An ideal candidate must have a good understanding of payments, the accounting process and customer service. This position is ideal for someone who wants to grow their experience, have career stability and work with a great team.
 

Candidate must have the ability and desire to work in a fast-paced environment while handling a high volume of invoice processing, scanning, filing, email communication and multiple projects and competing priorities at once and the ability to learn new systems quickly.

This is a full-time IN-Office position! M-F 7am -4pm 
  Responsibilities include, but are not limited to:

 • Process vendor invoices daily (print, match, sort, review, code, organize and prepare documents, orders and invoices for data entry)

 • Print, match, sort, review documents and prepare orders and invoices for data entry 

 • Ensure correct approval, sorting, coding, and matching of invoices/purchase orders

 • Address and respond to vendor inquiries

 • Review and reconcile invoice discrepancies

 • Prepare payments in an organized and timely manner

 • Perform monthly reconciliations, review vendor account statements

 • Organize and manage the accurate entry of data and invoices 

 • Perform data entry and scanning associated with Accounts Payable / Accounting

 • Daily Scanning and filing of Accounting records 

 • Sort/Disperse daily mail 

 • Uphold department standards of organization and accuracy

 • Assist with weekly check/wire runs

 • Prepare journal entries as needed

 • Prepare monthly accrual as needed

 • Assist with special projects as necessary

 • Assist with Fuel Log sorting entry and filing

 • Assist in archiving or prior year files and setup files for the coming year

 • Ensure excellent communication with both internal and external customers

 • Assist financial & accounting department as needed, performing various assignments under the direction and supervision 

 of AP manager and senior accounting staff

 • Miscellaneous data entry, filing, and other responsibilities as assigned, etc.

 • Provide support and documentation to external auditors as required

 • Other duties as required and assigned

  Qualifications:

• 2 years’ experience in an office, clerical or administrative position, with a desire to grow and learn more about the AP cycle
• Proficiency with MS Office Suite (Outlook, Excel, Word)
• Successful candidate should be highly motivated, self-directed, proactive, and have the ability to work effectively under pressure and time constraints with a positive attitude.
• Must have exceptional organizational skills, time management skills, and meticulous attention to detail
• Highly proficient data processing dexterity in working with multiple financial applications
• Must be able to think through, evaluate and solve problems logically and efficiently
• Aptitude for numbers and quantitative skills
• Must be able to follow standard filing procedures and follow instructions carefully
• Ability to work independently as well as part of a team
• Ability to provide and receive constructive feedback, objectively
• Ability to work under pressure to meet schedules and deadlines
• Ability to respond quickly to re-prioritization of duties
• Must be able to communicate clearly and effectively with a wide variety of people
• Must be able to frequently bend, stoop, and lift up to 25 pounds, and occasionally lift up to 50 pounds