Executive Administrative Assistant, Senior

KAIROS, Inc is searching for an energetic, experienced, and highly motivated Executive Administrative Assistant, Senior, to join our team.

Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) specializing in Life Cycle Program Management, Engineering, Cybersecurity, Logistics and Sustainment, Enterprise Platforms and AI, and Additive Manufacturing services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD, near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.

This position will support a program office located at Naval Air Station Patuxent River (Pax). This position will provide high-level administrative services for the program office.

Primary Duties

• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Anticipate executive needs and requirements, provide appropriate materials, and bring together the appropriate people and resources to address issues.
• Support project meetings and conference calls for assigned projects, workgroups, and teams.
• Assist in developing, proofreading, and editing executive-level briefings and presentations without errors.
• Exhibit proficiency with a wide variety of graphic and office automation tools, ensuring proper grammar, format, and style.
  
  

Skills and Qualifications:

• Strong detail-oriented with organizational skills.
• Demonstrated ability to successfully work with large and diverse teams.
• Strong customer relations, analytics, and documentation skills
• Self-starter, highly motivated, strong work ethic with a commitment to quality
• Microsoft Office Suite proficiency, i.e., Word, Excel, PowerPoint
• Ability to work within a challenging, fast-paced, team-oriented environment
• Ability to work independently
• Ability to multitask and meet competing, deliverable deadlines
• Detail oriented
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills to provide clear status and/or communicate issues
• Ability to adapt to evolving technology
  
  

Education and Experience:

• High school diploma or equivalent.
• At least ten (10) years of experience performing executive administration-level duties.
• Experience providing direct support to a program office
• Experience using DTS, required
• Experience with the Navy Correspondence Manual.
  
  

Clearance:

This position is subject to a government security investigation and must meet eligibility requirements for access to classified information. In order to complete the requirements for government security clearance investigation, you must be a U.S. Citizen and be able to complete the full background investigation. This position requires an Active Secret Security Clearance.

Compensation

While skills, education, and experience are key factors, they are not the sole determinants of salary. Other determining factors include, but are not limited to, location, contract budgets and requirements, and government labor category guidelines. The estimated salary range for this position is $75,000.00 to $105,000.00. KAIROS also provides a comprehensive benefits package as additional employee compensation.

KAIROS, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national origin, or any other characteristic protected by federal, state, or local laws.

KAIROS offers our employees a comprehensive benefits package consisting of:

• Medical Coverage
• Employer Paid Dental, Vision, Basic Life/AD&D, Short-Term/Long-Term Insurance
• Health Savings Account with Contribution by Employer
• 401K Plan with Employer Matching
• Annual Discretionary Bonuses
• Paid Time Off
• Eleven (11) Paid Holidays
• Certification reimbursement program
• Tuition Reimbursement Program
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Rewards and recognition programs
• Community outreach events through our KAIROS Kares group
  
  

To learn more about our organization be sure to check out our website, https://www.kairosinc.net/

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