Senior Executive Administrative Assistant

Become an integral part of the Corporate Responsibility team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant within the Corporate Responsibility team at JPMorgan Chase, you will play a crucial role in supporting Senior Leaders in Corporate Responsibility. In this dynamic team environment, you will represent us with professional courtesy and acumen, delivering flawless work output. Your daily routine will involve interaction with various executive level internal stakeholders across different lines of businesses and functions. You will have the opportunity to adapt and enhance your skills in procedures, processes and techniques to align with our department's activities and goals. This role provides a platform for professional growth and skill enhancement.

Job responsibilities

• Process invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelines.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and Executive biographies.
• Act as a gatekeeper of all contact with the public, clients and staff coming through the executive’s office.
• Manage extensive and complex calendars.
• Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration.
• Coordinate and organize senior meetings in partnership with other executive team members; this includes drafting communications and presentations, agenda setting, material preparation and distribution, follow up on takeaways, coordination of guest speakers, and logistics.
• Provide site support for local office requirements and partner with colleagues for backup and floor support.
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel.

Required qualifications, capabilities and skills 

• Strong personal leadership, sound judgement, and ability to work independently and effectively in a demanding, changing environment.
• At least five years of proven experience supporting executive leadership with large / matrix organizations.
• Exceptional interpersonal and communication skills to interact with various executive level clients and internal constituents across all lines of businesses. 
• Exceptional travel planning skills and knowledge.
• Detailed and strong organizational and project management skills.
• Executive presence and ability to represent the firm professionally, internally and externally.
• Demonstrated ability to plan and execute complex and large scale events.
• Fluency in all Microsoft office products.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.

Preferred qualifications, capabilities and skills

• Experience working in a large or complex corporate setting.
• Experience supporting at the Managing Director level (or equivalent) or above.
• College degree is a plus.

Note - This role requires five days in the office (Mon-Fri) and will not support Hybrid options.