Bookkeeper/HR Manager

KAHN architecture is a mid-sized, interiors-focused architecture firm and in search of a Finance Manager, HR Administrator and Office Manager with a 7-10 years’ experience preferably with AEC industry experience.

Job Summary:

The ideal candidate will be working directly with ownership and be responsible for handling the fundamental aspects of the firm including all financial aspects, HR administration with our PEO firm, recruitment, office policies, and general office administration. This role functions as a member of the senior management team and is responsible for helping in the firm’s day to day operations. It is important that candidates have clear communication skills, the ability to manage multiple projects efficiently, an excellent memory for detail, and a calm demeanor. This position requires candidates to wear multiple hats and become involved in all aspects of the firm’s business.

Financial Responsibilities:

• Full cycle accounts payable including building monthly invoicing in QuickBooks, reviewing invoices with ownership, making sure all proposal billing is included, and sending invoices out for review and payment
• All accounts receivable including processing client payments and follow up on client collections
• Prepare appropriate schedules and reports as requested by clients and ownership
• Creating budgets and analyzing variances/trends for increased efficiency and profitability
• Prepare general financial statements and reports
• Assist with payroll and make bank deposits
• Monitor office expenses including credit card reconciliation
• Collaborate with firm’s Accountant for tax payments and return preparation
• Vendor/Consultant contracts with firm and tracking within and outside of architectural contracts

Office Responsibilities:

• Organizing, maintaining, and promoting our work culture
• Create and maintain office operations and procedures
• Tracking proposals and change orders
• Aiding with project management by creating project budgets and tracking billable time
• Excellent client care
• Collaborate with the firm’s PEO vendor for payroll, HR policy, benefit management, and employee data and record keeping
• Recruitment tasks such as writing and posting job ads, screening resumes, and introductory phone interviews
• Overseeing the onboarding of new employees / terminations & leave of absences interaction with our PEO firm.
• Collaborate with outside vendors including IT services, printing, messengers, etc.
• Updating and maintaining internal databases, subscriptions, licenses, etc.
• General administration and Office Upkeep such as answering phones, ordering supplies, filing/archiving, and maintaining office function and appearance

Requirements:

• Strong organizational, communications, and interpersonal skills
• Ability to adapt and change priorities in a fast-paced environment
• Be proactive and have the ability to work independently
• BA/BS degree and min 5 years’ office experience, preferable in a AEC environment
• At least 3 years’ of continuous experience with QuickBooks within the last 6 years.
• Fluent in Microsoft Office (excellent Excel skills) and other common office software
• New York/Tri-State area resident preferred
• Be a U.S. citizen, or already possess a work visa for working in the U.S.

Please submit your resume to Careers@KahnArchitecture.com including a cover letter with salary requirements. No phone calls please.

Kahn Architecture is a closely-knit environment which relies on each of our dynamic team member’s strengths for success. Our company offers a competitive compensation and benefits package, including options for medical/dental/vision insurances, paid time-off, flexible spending account, life insurance, short and long-term disability insurance, 401K account, and performance based bonuses. Salary is commensurate with experience and motivation. We offer AIA credits through our lunch and learn program. To learn more about our firm, projects, and client list, please visit www.KahnArchitecture.com.