Office Manager

Job Duties:

• Opening correspondence, answering phone calls and acting as the office’s primary point of contact.
• Assists Managers, Supervisors, and Technicians with various administrative tasks.
• Assists with timecard and expense coding and reporting.
• A/P and A/R duties, including collections of past due invoices.
• Files and maintains records: employee files, customer files, training documents, etc.
• Manages the Company's profile and safety reporting on contractor compliance portals such as Browze, IS Networld, etc.
• Serve as backup to Supply Chain Coordinator
• Maintains office supply inventory for front office
• Issues purchase orders directly for front office services/supplies
• Manages some vendor relationships, such as the uniform supplier, janitorial services, etc.
• Processing invoices.
• Scheduling maintenance visits and ordering furniture and equipment necessary for seamless operations.
• Completing administrative tasks, like filing paperwork and updating employee records.
• Assisting other employees, such as helping with onboarding or ensuring workers have the necessary resources.
• Planning company events, such as retreats and holiday parties.
• Assisting with making travel arrangements for employees.
• Regularly updating employee health and safety policies.
• Such other and further duties as assigned by the Company’s President or Vice President.

Experience:

• High School Diploma or equivalent
• Previous experience as an Office Manager, Executive Assistant, Administrative Assistant, and/or other administrative function preferred.