Office Assistant

Benefits:

• 401(k)
• Company parties
• Dental insurance
• Employee discounts
• Free food & snacks
• Health insurance
• Paid time off
• Wellness resources
  
  
  

Department: Administration

Reports To: Executive Assistant to Co-CEOs

Position Summary

The Office Assistant provides comprehensive front desk, administrative, and operational support to ensure smooth day-to-day office operations. This role also includes personal assistant responsibilities for designated leadership, supporting scheduling, coordination, and task management. The ideal candidate is highly organized, people-focused, and able to balance multiple responsibilities in a fast-paced environment.

Key Responsibilities

Receptionist & Front Desk Support

• Greet and assist visitors/clients: Welcome guests, manage sign-in procedures, notify staff of arrivals, and provide directions or general information.
• Answer and route phone calls: Manage the main office line, take accurate messages, transfer calls, and respond to basic inquiries.
• Manage incoming and outgoing mail & packages: Sort daily mail, document and distribute packages, and coordinate outgoing shipments.
• Schedule and manage conference rooms: Maintain room calendars, prevent booking conflicts, and ensure meeting spaces are prepared.
• Maintain front desk and lobby: Keep reception and common areas clean, organized, and well-stocked with materials and forms.
• Perform basic data entry and document preparation: Update spreadsheets, process intake forms, file records, and scan/print/copy documents as needed.
  
  
  

Office Manager & Operational Support

• Order and manage office supplies: Track inventory, place replenishment orders, and maintain vendor relationships.
• Coordinate maintenance and facilities needs: Schedule repairs, communicate with cleaning or service vendors, and ensure equipment operates smoothly.
• Assist with onboarding new employees: Set up workstations, badges/keycards, welcome packets, and coordinate equipment or account setup.
• Support HR and Finance with administrative tasks: Update staff directories, assist with expense reports as needed, and distribute policy updates.
• Manage internal communications: Send office-wide reminders, announcements, event notices, and assist with coordinating staff events.
• Ensure compliance with office policies and safety procedures: Maintain emergency lists, coordinate drills, update compliance boards, and organize related records.
• Order, present, and clean up periodic lunch and/or breakfast meetings.
• Maintain, organize and clean Board Room after meetings
• Provide additional Executive and Leadership support as needed
  
  
  

Qualifications

• Prior experience in administrative support, reception, personal assistant roles, or office coordination preferred.
• Friendly demeanor, strong communication and interpersonal skills, and a customer service mindset.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Ability to multitask, prioritize, and adapt to shifting needs.
• Proficiency with office software (e.g., Microsoft Office) and basic office equipment.
• Strong organizational skills and attention to detail.
  
  
  

Work Environment

• This is an onsite role requiring consistent presence at the front desk.
• Occasional lifting of up to 20 lbs (e.g., office supplies) may be required.
• Periodic flexibility may be needed for special events or PA-related tasks
  
  
  

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to K9 Resorts Corporate.