Administrative Assistant/Receptionist and Compliance Coordinator

We are seeking a dedicated and organized Receptionist/Administrative Assistant and Compliance Coordinator to join our team. This role is essential in providing excellent customer service and administrative support within our office environment. Tasks include but not limited to managing front desk operations, greeting clients, answering phones, taking messages, managing email and mail correspondence, data entry, managing/maintaining files, ordering supplies, etc.

Professional appearance and good communication skills a must.

Duties

• Greet and assist clients and visitors in a friendly / professional manner.
• Manage incoming calls, taking messages, directing them to the appropriate personnel or department.
• Assist with customer service inquiries, addressing concerns promptly and effectively.
• Respond to emails and manage correspondence.
• Perform data entry accurately and efficiently, ensuring all information is up to date.
• Maintain filing systems for both physical and electronic documents to include fleet and equipment maintenance files.
• Provide administrative support by preparing reports, correspondence and spreadsheets.
• Ensure the front desk area is orderly.
• Perform other administrative tasks as needed.

Qualifications

• High school diploma or GED certificate minimum.
• Proven experience as a receptionist or in an administrative role.
• Proficient computer literacy, including Microsoft Office (Outlook, Word, and Excel).
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong data entry skills with attention to detail for maintaining accurate records.
• Basic math skills
• QuickBooks experience a plus
• Exceptional customer service skills.
• Knowledge of GPS and Fleet Maintenance programs a plus.
• Knowledge of Marketing and Business Promotion a plus.
• Ability to work independently as well as part of a team.