What are the responsibilities and job description for the Purchasing Coordinator position at JW NUTRITIONAL LLC?
Purchasing Coordinator
Job Description
JW Nutritional, LLC is a dietary supplement manufacturer of capsule, tablet, powder, and liquid products headquartered in Allen, TX.
This entry-level role supports all purchasing department activities, ensuring resources are available to meet company needs. As a Purchasing Coordinator, you will collaborate with internal departments and external vendors on procurement-related tasks while maintaining accurate records and databases to support departmental goals.
Job Duties
- Coordinate purchase orders from initiation to fulfillment, ensuring accuracy and timely processing. Assist with supplier communication, order confirmations, and issue resolution.
- Maintain purchasing records, update order statuses, and manage data entry in the ERP system.
- Coordinate with logistic team to arrange and track inbound shipments, working closely with suppliers, shipping agents, and internal teams to ensure on-time deliveries.
- File claims for any discrepancies or damages.
- Monitor open orders, follow up on delays, and proactively communicate shipment status updates to internal team.
- Coordinate with the purchasing, sales and product development teams on existing and upcoming projects
- Collaborate with the production, quality, and warehouse teams to ensure smooth material flow and address any supply chain challenges.
- Maintain purchasing documents, contracts, and supplier agreements to ensure compliance and accuracy.
- Track assigned projects and initiatives, providing regular updates as required.
- Assist with non-conformance material return when needed.
- Perform other duties as assigned by the Purchasing Manager.
Reports To: Purchasing Manager
Qualifications:Job Requirements:
- Effective listening and communication (verbal and written) skills
- Able to perform business math (basic algebra, compute rate, ratio, etc.)
- Demonstrate integrity and ethical standards
- Manage time effectively and adapts quickly to changing priorities
- Good attention to detail and accuracy
- Team player who works productively with wide range of people
- Comfortable in fast-paced environment
- Problem-solving and analytical ability
- Strong project management and multi-tasking skills
- Capable of following written instructions and documented procedures
- Strong organization skills and ability to effectively prioritize daily workloads in a manufacturing environment
- Ability to maintain a positive, professional, cooperative demeanor and working relationship with peers, management, employees, and other individuals that interact with this position
- Knowledge of Microsoft Office Suite and Google Workspace
Qualifications
Experience:
1 year experience in related position/field is preferred
Practical experience and knowledge working with ERP and MS Office
Education:
Associate Degree or higher, Bachelor's or above degree in business, supply chain management is preferred
Language:
Must be able to effectively communicate in English (oral, verbal, and read/write)
Work Authorization:
US work authorization or a valid authorization to work in the US.
*JW Nutritional is currently enrolled in E-Verify
Job Type
Full-time, 8 hours, Monday to Friday