Receptionist & Office Coordinator

FRONT DESK RECEPTIONIST & OFFICE COORDINATOR

Contract Assignment 

Location: Wood Dale, IL 

Schedule: Monday thru Friday - 1st shift: 7:00 AM to 5:00 PM (hours may fluctuate)

Requirements:  Resume / Drug Test / Background Check / Authorized to work in the U.S.

PAY: $28.00 - $29.00

Position Overview

The Front Desk Receptionist & Office Coordinator is responsible for delivering a professional, welcoming, and secure experience for all visitors, employees, customers, vendors, and contractors entering our client’s  headquarters. As the first point of contact for the organization, this position plays a critical role in managing front desk operations, visitor access, corporate communications, administrative support, and office coordination activities.

The ideal candidate is highly organized, customer-focused, detail-oriented, and capable of multitasking in a fast-paced corporate environment while maintaining professionalism and confidentiality.

Essential Duties & Responsibilities

Reception & Visitor Services

• Serve as the first point of contact for all visitors, customers, vendors, and employees.
• Greet and assist guests in a professional and courteous manner.
• Manage visitor registration, check-in procedures, and badge issuance.
• Coordinate visitor access and notify hosts of guest arrivals.
• Maintain visitor logs and ensure compliance with company security requirements.
• Ensure lobby, reception, conference room, and common areas present a professional appearance.

Telephone & Communications

• Answer, screen, and route incoming telephone calls.
• Respond to general inquiries and direct requests to appropriate departments.
• Manage reception email communications and company inquiries.
• Receive, sort, and distribute incoming mail, courier deliveries, and packages.
• Coordinate outgoing shipments using approved carriers.

Executive & Corporate Support

• Assist with executive and customer visits, ensuring a positive and professional guest experience.
• Coordinate meeting room reservations and visitor accommodations.
• Prepare visitor packages, badges, and necessary meeting materials.
• Support company events, training sessions, and employee meetings as requested.

Security & Access Control

• Administer visitor and contractor access procedures.
• Coordinate with building management, security personnel, and facilities teams regarding visitor access requirements.
• Monitor access control activities and report unusual or suspicious activity.
• Support emergency response procedures and maintain awareness of building evacuation protocols.
• Ensure compliance with company security and confidentiality policies.

Just In Time Staffing seeks to pair top candidates with opportunities that will be mutually beneficial for both them and the employers.