Executive Assistant & Marketing Coordinator

The Executive Assistant / Marketing Coordinator is responsible for developing and executing the organization’s communications and marketing plan. This role coordinates, executes, monitors and measures the company’s marketing and communications efforts.

You will be working at our new state of the art corporate office located in Sharonville, Ohio (Cincinnati). This is an excellent opportunity for a professional self-motivated individual to contribute to a crucial part of the organization.

Key Benefits:

• $0 Deductible health insurance with low-cost premiums
• Profit Sharing
• 401k with market-leading employer match
• Dental and vision coverage
• Paid Time Off: 18 days starting in year one
• Paid holidays
• Tuition Reimbursement
• Additional company-paid benefits includes Short Term/Long Term Disability -and Life Insurance

Administrative Support & Recordkeeping (20%):

• Provides direct administrative support to ownership, ensuring accurate and timely documentation of internal processes and business activities
• Supports the standardization of procedures, documentation, and internal communication methods
• Maintains confidential files, schedules, and records to ensure organized and efficient business operations
• Enhances corporate culture through support of initiatives and internal events

Creative Design & Brand Communication (30%):

• Utilizes creative design tools and techniques to produce professional-quality digital and print content
• Develops marketing materials including flyers, brochures, internal communications, signage, and presentations
• Ensures brand consistency across all internal and external materials
• Supports corporate communication efforts through thoughtfully crafted copywriting and content layout

Digital Marketing & Social Media Management (30%):

• Manages and updates company social media platforms (e.g., LinkedIn, Instagram, Facebook) with relevant and engaging content
• Maintains and updates company websites to reflect current services, news, and employee engagement
• Plans and publishes social content calendars to align with company messaging and marketing goals
• Tracks performance of digital content to inform future marketing efforts
• Promotes employee engagement, public visibility, and service awareness through digital channels

Adaptability & Cross-Functional Support (20%):

• Handles unplanned tasks, interruptions, and time-sensitive requests with professionalism and flexibility
• Provides support across departments during peak needs, special projects, or internal events
• Comfortable working in a fast-paced, dynamic environment with shifting priorities

Qualifications:

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A minimum of two years equivalent work experience will be necessary for this position.
• Knowledge of writing and messaging best practices for business correspondence, public relations, advertising, marketing, copy and social media.
• Strong knowledge of social media platforms.
• Skilled in Adobe Creative Suite.
• Canva experience preferred.
• Video editing experience.
• WordPress experience.
• The candidate must have strong communication skills.
• Must be willing to work with all types of professional levels.
• Must be proficient with Microsoft Word Document preparation and Microsoft Excel Spreadsheet navigation.  

Work Environment:

• Corporate Office environment. Some (day trip) travel to satellite offices, onsite project locations and/or onsite plant locations may be necessary.  

EOE/M/F/Disabled/Veteran/DFSP