What are the responsibilities and job description for the Human Resources Assistant position at Juneau County, WI?
Description
This position provides administrative and program support to the human resources department; and provides responsive, courteous, and efficient customer service in support of departmental operations.
Examples of Duties
The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.
- Maintains HRIS; inputs information and data.
- Maintains, personnel, medical, and confidential files of both current and former employees. Creates files for new hires.
- Provides confidential administrative support to the Human Resources Director.
- Assists new and existing employees with enrolling and managing their benefits, provides benefit orientation and manages employee benefit files.
- May process status changes and open enrollment benefit plan transfers. Ensures timely submission of all insurance and benefit documents for enrollments, changes, and terminations.
- Assists with worker’s compensation claims and liability, Makes name badges and administers the security system.
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- Composes routine correspondence; proofreads and edits documents.
- Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
- Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
- Assists with designing, creating, and editing written and electronic resource, events, or marketing materials etc.
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Other duties as assigned.
EXPECTATIONS
- Interprets and applies Federal, State, municipal, and Department rules, regulations, and policies.
- Attends work regularly and is punctual.
- Behaves professionally and presents an appropriate standard of grooming, hygiene, and dress that align with health and safety standards.
- Conducts self in such a way as to reflect positively on the County.
- Fosters positive working relationships and accepts new responsibilities.
- Learns and understands the safe practices for the job being performed and complies with the safe work practices and personal protective requirements for the job.
Typical Qualifications
- High school diploma or equivalent with two (2) years of experience in an office setting preferably with an emphasis on Human Resources or an equivalent combination of education, skills, knowledge and abilities may be considered for the job.
Supplemental Information
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of principles, practices, and techniques of public personnel administration and human resources management.
- Knowledge of administrative policies and procedures of the County.
- Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
- Knowledge of county, state and federal programs pertaining to regulations and mandates under which the department functions.
- Ability to utilize various computer software programs that are department specific.
- Ability to maintain accurate records of assigned activities.
- Skill in time management; prioritizing duties to accomplish a high volume of quality work product requiring minimal supervision.
- Ability to define problems, exercise sound judgment, and address a variety of situations successfully.
- Knowledge and ability to follow the policies and practices contained in the County Personnel Handbook.
- Ability to work the allocated hours of the position and respond after hours if needed.
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as otherwise required by law. Employees needing reasonable accommodation should discuss the request with Human Resources.?
- This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
- Work has standard vision requirements.
- Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
- Hearing is required to perceive information at normal spoken word levels.
- Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
- Work is generally in a moderately noisy office setting.
- May require dealing with persons who are hostile or verbally aggressive, posing threatening conditions.
Juneau County is an Equal Opportunity Employer.
