Senior Procurement Specialist

Location: West Greenwich, RI Description: Role overview - Senior Procurement Specialist responsible for executing end-to-end procurement activities with emphasis on supplier onboarding, qualification, purchasing processes, procurement systems, and user support

• System expertise - Hands-on experience with SAP Ariba, SAP Business Network, supplier enablement tools, SAP catalogs, and ERP platforms
• Stakeholder partnership - Collaborates with internal teams, suppliers, and cross-functional groups to ensure accurate, efficient, and compliant procurement operations
• Independent execution - Works autonomously, documents new processes, maintains training materials, and delivers high-quality support to end users and suppliers

Key Responsibilities

• Supplier onboarding - Supports onboarding, qualification, catalog purchasing, and supplier enablement activities
• Platform management - Manages supplier onboarding and qualification tasks within SAP Ariba or similar procurement systems
• Supplier assistance - Guides suppliers through registration, onboarding, qualification questionnaires, and troubleshooting in SAP Business Network
• Enablement support - Executes supplier communications, training, follow-ups, and issue resolution
• User training - Provides training and guidance to internal users and suppliers on procurement systems, policies, and best practices
• Documentation ownership - Develops and maintains training manuals, SOPs, user guides, FAQs, and process documentation
• Process documentation - Clearly documents new processes and updates for internal teams and suppliers
• Catalog management - Supports SAP catalog maintenance, troubleshooting, and supplier coordination
• ERP support - Works within SAP ERP or similar systems to ensure accurate procurement transactions
• Purchasing guidance - Advises stakeholders on purchasing methods, procurement processes, and supplier engagement requirements
• Inquiry resolution - Monitors and resolves procurement inquiries via email, ticketing systems, or other channels
• Customer service - Delivers prompt, professional, and accurate support to internal stakeholders and suppliers
• Task ownership - Manages assigned tasks independently and completes work with minimal supervision
• Cross-functional collaboration - Partners with Procurement, Finance, AP, IT, Legal, Compliance, and business teams
• Process improvement - Identifies improvement opportunities and contributes to more efficient procurement workflows
• Compliance adherence - Ensures procurement activities align with policies, approval requirements, and procedures

Required Qualifications

• Education background - Bachelor's degree in business, supply chain, procurement, finance, or related field preferred; equivalent experience accepted
• Procurement experience - Several years in procurement, purchasing, supplier management, sourcing, or supply chain operations
• SAP Ariba experience - Hands-on experience with SAP Ariba or comparable procurement systems
• SAP Business Network - Experience supporting supplier registration, onboarding, enablement, and troubleshooting
• Supplier management - Background in supplier onboarding, qualification, and supplier data management
• Procurement lifecycle - Knowledge of requisitioning, sourcing, purchasing, POs, onboarding, and invoice/payment support
• ERP proficiency - Experience with SAP ERP or similar systems
• Catalog tools - Experience with SAP catalogs or comparable catalog management tools
• Procurement best practices - Understanding of sourcing categories, purchasing methods, and procurement standards
• Microsoft Office - Advanced skills in Outlook, Excel, Word, PowerPoint, Teams, and SharePoint
• Documentation skills - Experience creating and maintaining training materials, SOPs, and process documents
• Customer service - Strong ability to support internal users and external suppliers
• Independent work - Ability to manage multiple priorities and complete tasks with minimal supervision

Preferred Skills and Experience

• System implementation - Experience supporting procurement system implementations or enhancements
• Training delivery - Experience training end users and suppliers
• Advanced Excel - Strong skills in analysis, filtering, pivot tables, lookups, and reporting
• SharePoint usage - Experience organizing and publishing procurement documentation
• Communication skills - Strong written and verbal communication abilities
• Instruction clarity - Ability to translate complex system or process requirements into clear user instructions
• Detail orientation - Strong attention to detail in supplier, purchasing, and process documentation
• Global experience - Experience working in global or cross-functional procurement environments
• Process optimization - Ability to identify gaps and recommend improvements

Core Competencies

• Procurement knowledge
• SAP Ariba expertise
• Supplier onboarding
• Supplier enablement
• Training delivery
• Process documentation
• Customer service
• Communication
• Independent ownership
• Attention to detail
• Problem-solving
• Cross-functional teamwork
• Microsoft Office
• ERP and catalog management

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